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Program Assistant - 37878 University Staff

Description

Program Assistant I

Ent Center for the Arts

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (https://apptrkr.com/get\_redirect.php?id=6631217&targetURL=https://hr.uccs.edu/work-at-uccs) (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a **Program Assistant I** to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is on-site. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs (https://apptrkr.com/get\_redirect.php?id=6631217&targetURL=https://www.visitcos.com/) is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

**Salary/Pay** **Range** : $ 46,350.00 - $55,000.00 annually. Compensation will be commensurate upon experience and qualifications.

Benefits at a Glance (https://apptrkr.com/get\_redirect.php?id=6631217&targetURL=https://hr.uccs.edu/employee-benefits)

At UCCS, our employees are our most valued asset. We're proud to offer:

+ Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.

+ Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.

+ Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.

+ Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.

+ Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.

+ Want to know your total compensation? Use our calculator (https://apptrkr.com/get\_redirect.php?id=6631217&targetURL=https://www.cu.edu/employee-services/collaborative-hr-services/cu-campuses/total-compensation-calculators) to get the complete picture!

Summary

Position provides administrative support functions for all units within the Ent Center for the Arts. Operational areas supported include GOCA, THEATREWORKS, Artist Series, ECFA Production, ECFA Marketing, and the Box Office Enterprise. The position prioritizes tasks and provides information and interpretation remotely or in person to students, faculty, staff and the public. Helps identify and resolve problems regarding the above. The position is a department and campus resource and as such, must be able to search for answers to questions and provide accurate information to faculty, staff, and outside constituents.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

+ Act as a liaison for the Ent Center for the Arts (ECFA).

+ Respond to inquiries and requests for information made remotely or in person.

+ Provide primary administrative support to the Executive Director of the Ent Center for the Arts and ECFA in whole.

+ Organize and maintain information needed and used by the Executive Director of the Ent Center for the Arts.

+ Assist the Executive Director by providing calendaring and light event support (ordering catering, etc)

+ Determine urgency of incoming requests and coordinate timely completion.

+ Create and revise office processes and procedures to improve effectiveness and efficiency of ECFA business operation.

+ Examples of processes managed include procurement and contracting, ordering and tracking of supplies, financial tracking and reconciliation.

+ In cooperation with the Senior Director of Operations and the Assistant Director of Business Operations, monitor and make adjustments to numerous accounts to remain within overall budget limitations and to prevent deficit.

+ Utilize PeopleSoft Finance, the CU Marketplace, and CONCUR to complete the following: vendor set up, pay invoices, research and resolve billing problems, prepare POs, SPOs, expense vouchers, travel arrangements, and cash receipts.

+ Prepare / process contracts and invoices.

+ In cooperation with the Senior Director of Operations and the Assistant Director for Business Services, ensure superior customer service on the part of the Ent Center for the Arts.

+ Provide administrative support as the DRL/PPL for all areas reporting to the Executive Director of the Ent Center for the Arts.

+ Responsible for calculating, compiling, entering, and tracking leave taken by individuals reporting to the Executive Director of the Ent Center for the Arts.

+ Process all personnel forms related to hiring, maintaining, and termination of Ent Center for the Arts contract, professional, and student staff.

+ Processes all student payroll for UCCS Presents programs. Ensures student files are up to date and serves as primary department liaison to the Student Employment office.

+ Serves as primary liaison with campus IT services for copier/fax/printer vendors, and for departmental network storage access.

+ Authorizes notices for posting on the ECFA back-of-house bulletin board.

+ Works on additional projects as requested by the Executive Director of the Ent Center for the Arts, Senior Director and Assistant Director of Business Operations.

Tentative Search Timeline

+ Priority will be given to applications submitted by: **October 19, 2025** .

+ Potential interview dates: **October 21, 2025** **-** **October 24, 2025**

+ Potential start date: **November 3, 2025.**

_All employees of the University of Colorado Colorado Springs (UCCS) are required to complete training on policies and procedures administered by the Office of Institutional Equity (OIE), under the supervision of the Associate Vice Chancellor of Institutional Equity/Title IX Coordinator. Required training includes: understanding and reporting conduct prohibited by the sexual misconduct, protected class nondiscrimination, and conflicts of interest in cases of amorous relationships policies, related retaliation, and compliance with accommodations regarding disability, pregnancy or related conditions, and religion. All employees are also designated as "responsible employees" and are required to report conduct prohibited under these policies, and student disclosures of pregnancy or related conditions directly to the OIE and to provide OIE's contact information to any student disclosing pregnancy or related conditions. More information is available at:_ Policies and Resolution Procedures | Office of Institutional Equity (uccs.edu) (https://apptrkr.com/get\_redirect.php?id=6631217&targetURL=https://equity.uccs.edu/policies-and-resolution-procedures) _._

Note: This job description outlines this role's general responsibilities, qualifications, and physical requirements at UCCS. It is not an exhaustive list of all required duties, responsibilities, and qualifications. The university reserves the right to modify, add, or remove duties and responsibilities as needed to meet the university's needs.

Qualifications

+ Must have experience in an occupational field related to the work assigned to the position.

+ Appropriate education will substitute for the required experience on a year-for-year basis.

+ A Bachelor's degree from an accredited institution is preferred.

+ Highly qualified applicants will have experience working with students in a higher education environment.

+ Procurement experience is preferred.

+ Experience with computer systems and processes is preferred.

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

Special Instructions to Applicants: · Applications submitted by 10/19/2025 will receive full consideration. · Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 37878). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or [email protected] (https://apptrkr.com/get\[email protected]) . Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials

**Job Category** : Professional Support Services

**Primary Location** : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40255 - Chanc-Ent-Ent Center Admin

**Schedule** : Full-time

**Posting Date** : Oct 7, 2025

**Unposting Date** : Ongoing Posting Contact Name: Casi Frazier Posting Contact Email: [email protected] (https://apptrkr.com/get\[email protected]) Position Number: 00732767

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.