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Posting Details

Posting Details (Default Section)

Closing Date: 11/09/2025

Open Until Filled No

Classification Title Executive Assistant - Confidential

Working Title Executive Assistant - Confidential

Recruitment Limits

Location District

Pay Information

Range 26 ($5,713.93-$9,897.18) per month based on the 2024 ACE – Association of Confidential Employees Salary Schedule (https://www.sdccd.edu/departments/human-resources/employee-relations/salary-schedules.aspx) .

Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement in accordance with current practice and policies, Promoted or transferred employees will be placed as specified in the ACE – Association of Confidential Employees Handbook. This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.

Position Equivalent FTE:

1.0

No. Months: 12 Months

Position Number: 011999

FLSA Status Exempt (does not accrue overtime)

Position Type Classified

Bargaining Unit Association of Confidential Employees

Range 26

Department Finance and Business Services

The Position

Applications are currently being accepted for Executive Assistant in the Finance and Business, located at District Office. Hours are Monday – Friday 8:00am – 5:00pm. Selected candidate must be willing to adjust work days/hours based on the department’s needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Classification Description

Click here (https://www.sdccd.edu/docs/HumanResources/classification/descriptions/Confidential/Executive%20Assistant%20-%20Confidential.pdf) for description.

If you would like to open the link in a different tab or window, right click and select the option.

Desired Qualifications

Knowledge:

+ Applicable sections of California Education Code. Basic principles of accounting and bookkeeping.

+ Community College organization, operations, policies, terminology, rules, collective bargaining contracts, programs, and objectives.

+ Computer applications, including word processing, spreadsheets, and databases. District organization, operations, policies, and objectives.

+ English usage, grammar, spelling, punctuation, and vocabulary.

+ Modern office practices, procedures, and equipment, including computer hardware and software. Effective oral and written communication skills with diverse audiences.

+ Principles and practices of administration, supervision, and training. Principles and practices of office management and records maintenance.

+ Procedures and practices used in budget analysis, preparation, and maintenance. Record-keeping techniques.

+ Rules, regulations, laws, and policies governing the preparation of agenda items for meetings of the Board of Trustees.

Skills and Abilities:

+ Analyze situations accurately and adopt an effective course of action. Assemble diverse data and prepare reports.

+ Communicate effectively both orally and in writing, with diverse audiences. Compose difficult correspondence independently.

+ Coordinate special events.

+ Manage competing priorities and interruptions effectively. Demonstrate interpersonal skills using tact, diplomacy, and courtesy.

+ Effectively relieve the executive manager of routine administrative details. Establish and maintain effective working relationships with diverse stakeholders. Exercise judgment and discretion in handling confidential and sensitive matters.

+ Interpret, explain, and apply complex District laws, rules, policies, and procedures related to the work of the division.

+ Maintain complex interrelated files and records.

+ Maintain composure during stressful and urgent situations. Make simple arithmetic calculations.

+ Meet schedules and time lines.

+ Operate computers and business-related software, including word processing, spreadsheets, and databases.

+ Operate a variety of standard office machines and equipment. Perform difficult and complex administrative and clerical work. Plan and organize work.

+ Prepare and maintain budget documents.

+ Supervise, train, and provide work direction to others. Type/keyboard at 65 words per minute.

+ Understand and follow oral and written directions.

+ Work confidentially with discretion. Work independently with little direction.

Training and Experience:

+ Any combination of training and experience equivalent to: graduation from high school and five years of increasingly responsible administrative and clerical experience, including at least two years in a public agency with a minimum of one year of lead and/or supervisory experience.

+ One year of experience directly related to the operations of the division is preferred.

Foreign Degree:

Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services ( NACES ) (http://www.naces.org/members.html) or Academic Credentials Evaluation Institute, INC .( ACEI ) (https://www.acei-global.org/evaluation-services/) . A copy of the evaluation must be submitted with your online application.

Commitment to Diversity:

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Click here (https://www.sdccd.edu/departments/human-resources/eeo-diversity/policies-and-procedures.aspx) for the EEO / Diversity / Nondiscrimination – Policies and Procedures

Special Instructions to Applicants:

To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility ( DEIA ), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.

Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email.

We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply.

+ Complete the online application, including examples and outcomes listed within the Duties section of your Employment History;

+ Complete responses to the Supplemental Questions, including examples and outcomes;

+ Resume;

+ Cover Letter; AND ,

+ Provide three to five (3-5) current, professional references listed within the online application.

+ Unofficial Transcripts (Optional).

+ Foreign Degree Evaluation (Required if applicable).

Tentative Timeline (Subject to Amendments)

Position Posting Date: Wednesday, October 08, 2025

Position Closing Date: Sunday, November 9, 2025

Screening Period: Thursday, November 13, 2025, through Wednesday, November 19, 2025 (tally meeting on November 19, 2025)

First Level Interviews: Monday, December 1, 2025, and Tuesday, December 2, 2025

Second Level Interviews: Either Monday, December 8, 2025; or Tuesday, December 9, 2025

Conditions of Employment:

SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT :

+ Submit “official” college transcripts as stated on application (even if a degree is not a requirement for this position);

+ Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);

+ Have fingerprints taken by a Live Scan computer at the District’s expense (Clearance must be received prior to first day of employment);

+ Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND ,

+ Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices.

EMPLOYMENT AFTER RETIREMENT

If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS (https://www.calpers.ca.gov/page/retirees/working-after-retirement/reinstatement-from-retirement) or CalSTRS (http://www.calstrs.com/general-information/retirement-after-reinstatement-enhancements) website for further information.

Additional Information:

EMPLOYEE BENEFITS

SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees’ Retirement System (CalPERS) upon appointment.

* Medical, dental, and vision plans are 100% employer paid for you and all dependents

* $100,000 group term life insurance

* 25 vacation days, 12 sick days, 16 holidays, and winter recess paid time off

* Tuition reimbursement

* Educational incentive program (for salary advancement)

* CalPERS employer contribution rate of 26.81%

Posting Number CL01836

Supplemental Questions