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Department Manager, Electrical Engineering

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Department Manager, Electrical Engineering

Salary

$70,000.00 - $74,000.00 Annually

Location

Golden, CO

Job Type

Full Time

Job Number

GLA-JR107567

Department

Colorado School of Mines

Opening Date

10/08/2025

Closing Date

10/31/2025 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1500 Illinois Street, Golden CO 80401

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

[email protected]

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

+ Description

+ Benefits

Department Information

Description of Job

Engineering a world of possibilities - Department Manager, Department of Electrical Engineering

THE OPPORTUNITY

Colorado School of Mineswelcomes applications for aDepartment Manager in theDepartment of Electrical Engineering. This role is the principal administrative staff for the department. This in-person role provides management level operational oversight and direction in support of the mission of the Colorado School of Mines. Reporting to the Department Head (DH) of Electrical Engineering, the Department Manager works with the Department Head independently and in collaboration on planning, coordinating, implementing, and assessing strategic objectives to achieve the mission and vision of the Department of Electrical Engineering. The Department Manager is responsible for (a) department administration and leadership, (b) facilities and space management, (c) fiscal management and budget oversight, (d) personnel, human resources, and contracts, (e) student and program management, (f) reporting and strategic analysis, and (g) foundation, communications & external relations. Learn more about the department athttps://electrical.mines.edu/.

PRIMARY RESPONSIBILITIES

Department Administration & Leadership (45%): Provide leadership, oversight, coordination and execution of department operations and administrative functions. Collaborate with the DH on strategic planning as well as provide operational oversight. Provide departmental management as well as executive administration to the DH. Essential functions include:

+ Provide Department Head executive support including managing their calendar, creating and approving expense reports and spend authorizations, organizing faculty retreats and department meetings, and commencement recognition.

+ Work in close partnership with the Department Head to execute departmental operations, strategic planning, and administrative tasks.

+ Provide executive-level administration and act as a proxy for the Department Head when necessary.

+ Serve as point of contact for faculty on matters of university and departmental policies, procedures, personnel processes (e.g., hiring, promotion, tenure, annual reviews).

+ Supervise and manage departmental administrative staff.

Facilities and Space Management (5%): Oversees all departmental facilities and space utilization.

+ Oversee infrastructure needs, including managing work orders for maintenance requests, coordinating ODC special projects, and upkeep of laboratories, office spaces, classrooms, and conference rooms.

+ Serve as Brown Building Proctor; oversee BlasterCard access, key requests, and space assignments.

Fiscal Management & Budget Oversight (15%): Fiscal management and oversight over all departmentally managed funds in coordination with the DH. Will retain and analyze budget income and expense histories to provide information, recommendations, and alternatives to the DH for high-level, multi-year budget planning. Essential functions include:

+ Develop, monitor, forecast, analyze, and report on departmental budgets across multiple funding sources.

+ Track, approve, and reallocate expenses and handle journal entries and payroll reallocations.

+ Make recommendations and decisions about allocation of departmental funds in consultation with the Department Head.

+ Prepare and submit departmental budget requests and reports for future fiscal years.

+ Maintain specialized and up-to-date knowledge of all relevant policies and procedures related to fiscal management. Maintain up to date knowledge of requirements of different types of accounts and know guidelines relating to allowable/non-allowable expenditures in order to advise department.

Personnel, Human Resources & Contracts (10%): Manages all departmental personnel processes in partnership with Mines Human Resources and related offices.

+ Partner with HR to serve all hiring/onboarding for the department, including adjuncts, postdocs, and visiting scholars.

+ Coordinate department faculty searches and onboarding of new hires.

+ Manage all faculty contracts and payroll requests.

+ Liaise with Mines HR and other central units, such as International/Legal, to ensure compliance and smooth administration.

+ Oversee all student hiring and timesheets.

Student and Program Management (10%): Provides administrative oversight and operational support for undergraduate and graduate programs within the department.

+ Maintain knowledge of undergraduate and graduate program requirements, policies, and procedures.

+ Support the department with scheduling and course registration, including processing of registration action forms, classroom requests, and waitlists.

+ Oversee distribution lists, Canvas pages, and student communications.

+ Support departmental and college committees with curriculum, admissions, catalog change submissions.

+ Serve as liaison with Mines’s Graduate Studies, Registrar, CASA, and student support offices.

+ Organize prospective student visits.

+ Provide support for the graduate program, including organizing Graduate Visit Days, graduate student seating assignments, and supporting the EE Graduate Chair as needed.

Reporting & Strategic Analysis (10%): Supports the preparation of required departmental reports and accreditation documentation.

+ Oversee ABET tasks, including organizing and documenting relevant meeting minutes, maintain records for accreditation, and preparing ABET Annual Summary Report and Self-Study.

+ Plan and support External Visiting Committee (EVC) logistics. Assist with report preparation.

+ Use departmental/university metrics systems to collect, analyze, and report data to aid decision-making.

+ Assist Department Head in long-range planning, resource prioritization, and departmental assessments (e.g., ABET preparation).

Foundation, Communications & External Relations (5%): Manages departmental engagement with alumni, donors, and external stakeholders in collaboration with the DH, the Mines Foundation, and campus partners.

+ Work with Foundation contacts to manage donations, alumni engagement, donor relations, and contributions.

+ Coordinate alumni surveys, student surveys, and idigMines campaign.

+ Coordinate with WIRE program and IEEE student chapter on industry partner events.

+ Represent the department in meetings with internal and external stakeholders.

+ Oversee the creation and distribution of department marketing materials, newsletters, and outreach materials. Oversee maintenance and upgrade of department website.

+ Effectively communicate departmental activities, initiatives, etc. and coordinate activities and initiatives with appropriate University, Portfolio, and Departmental counterparts.

ADDITIONAL RESPONSIBILITIES

+ Perform additional tasks as assigned in support of department mission and Mines objectives.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS

+ Bachelor degree in Business Administration or related field from an accredited institution (education can be substituted with specialized experience in higher education academic departments).

+ 2 years of progressive, administration experience related to project and program management and operational oversight.

+ 2 years of experience with developing, monitoring and managing budgets, resource management, and financial reporting.

+ Evidence of teamwork experience, relationship building, and partnership development.

+ Demonstrated leadership, problem-solving and decision-making skills.

+ Strong expertise in business and management computer applications and databases.

+ Ability to keep abreast of general higher education trends.

+ Ability to effectively communicate verbally and in writing with faculty, staff and students on a variety of topics.

+ Ability to be sensitive to the needs and concerns of faculty, staff, and students and other members of the University in a manner that is professional, objective and easily understood.

PREFERRED QUALIFICATIONS

+ 5 years in a management position that includes supervisory experience.

+ Significant experience with Banner, Workday or other ERP (Enterprise Resource Planning) system.

+ Experience in higher education.

Supplemental Information

HOW TO APPLY

Review of applications will begin on October 15thand continue until filled. Applicants must complete an online application (personal information, demographic information, veteran status) and upload the following (required):

+ Upload a resume or CV

+ Upload a cover letter

View full posting at:https://mines.wd1.myworkdayjobs.com/en-US/Mines\_Careers/details/Department-Manager--Department-of-Electrical-Engineering\_JR107567

Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position. This posting may be used to fill more than one vacancy based on business needs. References will not be contacted until later in the selection process and you will be informed before that contact is made.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at [email protected] 303.273.3250 for assistance.

Successful completion of a background investigation is required for this position. Contact [email protected] with any questions about this opportunity.

TOTAL REWARDS

$70,000 - $74,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

+ Flexible health and dental care options

+ Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.

+ Fully vested retirement plan on first day of employment, with generous employer contribution

+ Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)

+ Free RTD Ecopass for regional bus and light rail train transportation.

All Mines employees also have access todiscount programs (https://stateofcolorado.benefithub.com/app/home) through the State of Colorado and free tickets for MinesAthletics (https://minesathletics.com/) home games, as well as access to the state of the artRecreation Center (https://minesathletics.com/facilities/student-recreation-center/13) (fitness classes and training, swimming pool and more) and equipment rentals through theOutdoor Rec Center (https://minesathletics.com/sports/2016/7/10/outdoor-recreation-home.aspx) . We are proud to have recently opened an oncampus daycare center (https://www.mines.edu/human-resources/employee-total-rewards/benefits/faculty-staff-benefits/more-for-you-aa/mines-early-childhood-center/) . For more details about benefits at Mines, visit mines.edu/human-resources/benefits .

ABOUT MINES AND GOLDEN, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?

Look to Mines. (http://www.mines.edu/)

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