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HR Program Coordinator - Leave Administrator

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HR Program Coordinator - Leave Administrator

Salary

$79,580.80 - $129,064.00 Annually

Location

390 Robert St. N St. Paul, MN

Job Type

Full-Time

Job Number

2025-00293

Division

Regional Administration

Department

HR Occupational Health

Opening Date

10/08/2025

Closing Date

10/22/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

WHO WE ARE

We are theMetropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx)

We are committed to supporting a diverse workforce that reflects the communities we serve.

Human Resources works with all divisions of the Metropolitan Council to provide proactive solutions for the Council’s workforce needs in the areas of recruitment, labor relations, benefits, training, organizational development, occupational health, and wellness.

Occupational Health manages medical, disability, leaves of absence, and drug/alcohol testing programs for the Metropolitan Council.

How your work would contribute to our organization and the Twin Cities region:

TheHR Program Coordinator in Occupational Health's Employee Resource Center (ERC) administers leave programs, including Family Medical Leave Act (FMLA), Minnesota Paid Leave (MPL), and other leaves of absence provided by statute or policy. This position collaborates with divisions to coordinate leave administration, draft procedures, and train managers on administering leaves. The HR Program Coordinator provides work direction to ERC staff and serves as an internal subject matter expert on statutory leave entitlements and leave policy administration.

This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin.

What you would do in this job

+ Oversee implementation and administration of various leave of absence (LOA) programs, including Family Medical Leave Act (FMLA), Minnesota Paid Leave (MPL), and other leaves provided by statute or Council policy.

+ Liaise with payroll and other work groups to ensure accurate tracking and compensation of leave periods, including adjustments for partial leaves or return-to-work scenarios.

+ Provide direct input/advice to the senior leadership related to the programs; regularly communicate progress towards meeting program goals and objectives.

+ Provide training and technical direction to other Council staff, program participants, and contractors/vendors.

+ Create reports as directed by summarizing program activities and analyzing such activities in light of program goals and requirements, in order to document activities, monitor performance and ensure compliance with Council plans.

+ Review and analyze program service delivery for compliance with program requirements; provide recommendations for program changes.

+ Assist with request for proposals and bid specification process, developing scopes of services, participating in evaluation of proposal; work with Procurement and Finance departments.

+ Develop and maintain relationships with key stakeholders (internal and external) to ensure successful collaboration around key program metrics.

+ Perform other related duties.

What education and experience are required for this job (minimum qualifications)

Any of the following combinations of completed education (in human resources, business administration, legal studies, or closely related field) and experience in a leave management program coordinator/administrator role:

+ High School diploma/GED with seven years of experience

+ Associate degree with five years of experience

+ Bachelor's degree or higher with three years of experience

What additional skills and experience would be helpful in this job (desired qualifications):

+ Experience with family, medical, and occupational health leave administration.

+ Experience effectively overseeing a high level of cases.

+ Experience in project management.

+ Experience providing work direction to staff.

+ Experience with PeopleSoft and/or running report queries.

+ Experience or familiarity with medical terminology and disability management programs.

+ Experience handling confidential data and associated documentation.

+ Experience working with a diverse workforce and diverse communities.

What knowledge, skills and abilities you should have within the first six months on the job:

+ Skilled in project management and change management, with knowledge of continuous and process improvement methods.

+ Advanced skill in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and Office 365.

+ Skilled in collaboration, communication, and teamwork, with the ability to build and maintain effective working relationships.

+ Strong organizational and prioritization skills to manage multiple projects, meet deadlines, and deliver results.

+ Skilled in presenting information, developing key messaging, and writing documents for various audiences, including senior leadership.

+ Skilled in for data manipulation, cost analysis, and informed decision-making.

+ Ability to recommend and implement procedural improvements for efficiency and accuracy.

+ Ability to gather and document business requirements, test scenarios, and align with industry best practices.

+ Ability to develop and execute project plans, train others, and foster collaboration to achieve team goals.

What you can expect from us:

+ We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

+ We encourage our employees to develop their skills through on-site training and tuition reimbursement.

+ We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx)

Additional information

Union/Grade: AFSCME / Grade G

FLSA Status: Non-Exempt

Safety Sensitive: No

What your work environment would be:

You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.

What steps the recruitment process involves:

+ We review your minimum qualifications.

+ We rate your education and experience.

+ We conduct a structured panel interview.

+ We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email [email protected].

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

+ Guaranteed monthly retirement income through Minnesota State Retirement System pension fund

+ Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan

+ Two or more medical plans from which to choose, with employer contribution towards premiums over 80%

+ Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

+ Well@Work clinic

+ bus/rail pass valued at over $1200 per year

+ parking at many job locations

+ fitness centers at many job locations

+ Employee Assistance Program

+ extensive health and wellness programs and resources

01

Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.

+ Yes

+ No

02

How did youfirsthear about this job opening?

+ CareerForce Center

+ Community Event/Organization

+ Employee Referral

+ Facebook

+ Glassdoor

+ Indeed

+ Job Fair

+ LinkedIn

+ Metro Transit Bus Advertisement

+ Twitter

+ Website: governmentjobs.com

+ Website: metrocouncil.org

+ Website: metrotransit.org

+ Website: minnesotajobnetwork.com

+ Other

03

If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.

04

Please select the option that best indicates your completed education and experience level.

+ Bachelor's degree, or higher, in human resources, business administration, legal studies, or closely related field AND at least three years of experience in a leave management program coordinator/administrator role

+ Associate degree in human resources, business administration, legal studies, or closely related field AND at least five years of experience in a leave management program coordinator/administrator role

+ High school diploma/GED AND at least seven years of experience in a leave management program coordinator/administrator role

+ Some education in human resources, business administration, legal studies, or closely related field AND/OR some experience in a leave management program coordinator/administrator role, but less than the options above

+ None of the above

05

Please describe your experience in a leave management program coordinator/administrator role. Include where you obtained this experience, job title and a general description of your job duties. If you do not have this experience, indicate 'N/A.'

06

Please select the areas below with which you have work experience (select all that apply).

+ Experience with family, medical, and occupational health leave administration.

+ Experience effectively overseeing a high level of leave cases.

+ Experience in project management.

+ Experience providing work direction to staff.

+ Experience or familiarity with medical terminology and disability management programs.

+ Experience handling confidential data and associated documentation.

07

If you indicated in question #6 that you have experience with family, medical, and occupational health leave administration, please describe that experience. Include where you obtained this experience, job title and a general description of your job duties. If you do not have this experience, indicate 'N/A.'

08

If you indicated in question #6 that you have experience overseeing a high level of leave cases, please describe that experience including the volume of cases you were responsible for.

09

If you indicated in question #6 that you have project management experience, please describe that experience. Include where you obtained this experience, job title and a general description of the projects you managed. If you do not have this experience, indicate 'N/A.'

10

If you indicated in question #6 that you have experience providing work direction to staff, please describe that experience. Include where you obtained this experience, job title, general description of your duties, and the number of staff you provided work direction to. If you do not have this experience, indicate 'N/A.'

11

If you indicated in question #6 that you have experience or familiarity with medical terminology and disability management programs, please describe that experience. Include where you obtained this experience, job title and a general description of your job duties. If you do not have this experience, indicate 'N/A.'

12

Please select the system(s) you have experience using (select all that apply)

+ PeopleSoft

+ Human Resources Management System (HRMS) other than PeopleSoft

13

If you indicated in question #10 that you have experience with Human Resources Management systems other than PeopleSoft, please indicate the name(s) of the system(s). If this does not apply, please indicate 'N/A.'

14

The Metropolitan Council values a workplace that is as diverse as the people we serve. Please describe your experience working and collaborating in a diverse, multicultural, and inclusive environment. If you do not have this experience, indicate 'N/A.'

Required Question

Employer

Metropolitan Council

Address

390 Robert St. N.St. Paul, Minnesota, 55101

Website

https://metrocouncil.org

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