• Administrative Assistant II

    Texas State University (Round Rock, TX)


    Posting Information

     

    Posting Number2026078

     

    Posting/Functional TitleAdministrative Assistant II

     

    University Pay Plan TitleAdministrative Assistant II

     

    LocationRound Rock

     

    DepartmentFacilities Operations

     

    Recruitment TypeOpen Recruiting

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,173 - $3,650

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + Experience as an administrative assistant

    + Experience in customer service.

    + Strong skill and experience of paying close and accurate attention to details.

    + Strong interpersonal, oral and written communications skills.

    + Experience adhering to and enforcing institutional policies and procedures.

    + Ability to manage workloads effectively with competing deadlines and priorities.

    + Proficient computer skills and experience with Adobe Acrobat and MS Office software, including Teams, Outlook, Excel, and Word.

    + Ability to work independently and as part of a team, problem-solving and exercising sound judgement and discretion.

    + High school diploma or GED .

    Preferred Qualifications

    + Previous employment in higher education or government

    + Experience with conducting inventory, materials ordering, receiving, document/invoice reconciliation, and maintaining related documents and data.

    + Experience with AiM and SAP

    Job Description

    Administrative Assistant II is responsible for providing administrative and general clerical support to the management and staff within a specific division, department, or unit.

    Job Duties

    Responsible for providing administrative, clerical, and logistical/materials support to Facilities Operations staff assigned to the University’s Round Rock campus. Oversee and manage routine operations of the department.

     

    Oversee distribution and receipt of keys, maintain key database, key records, conduct key inventory, and perform light receiving and accounting duties. Act as a liaison between Round Rock staff and the Facilities Operations’ Ingress Management Services ( IMS ) team and the front office of IMS . Works closely with the administrative assistant for Ingress Management Systems in San Marcos to facilitate, coordinate and complete key and electronic card access requests in a timely manner, for the Round Rock campus.

     

    Assist the Administrative Assistant III in San Marcos to ensure Human Resources functions for facilities staff, including timekeeping and pay-related, are completed accurately and in a timely manner. Functions include new hire form distribution and file maintenance, Facilities Operations general orientation, AiM orientation and guidance, key and access requests.

     

    Act as liaison between Round Rock Facilities Operations members, ITAC , and Facilities Management Systems to troubleshoot technical issues and follow up on maintenance tickets and resolutions.

     

    Complies with all state and university policies.

     

    Perform other duties as assigned.

     

    Additional Information to Applicants

     

    Job Open Date10/08/2025

     

    Job Close Date (posting closes at midnight)

     

    Open Until FilledYes

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesApplicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why Choose Texas State University?

     

    Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

     

    Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

     

    Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

     

    Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

     

    Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

     

    Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

     

    Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

     

    Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

     

    At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/54470

     

    Applicant Document