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The Department of Chemical and Biomolecular Engineering, is seeking a **_Sr. Administrative Coordinator_** to assist the Head and Administrator. The Senior Administrative Coordinator will work with the Head and Administrator’s teams and be responsible for a wide range of administrative duties. Successful completion of work assignments involves a high level of judgment, tact, creativity, initiative, and attention to detail, as well as an appreciation for tight deadlines, an unwavering commitment to organization, a positive attitude, and a high level of confidentiality.

The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

+ Plan, support, and organize daily activities of the office, unit or program.

+ Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.

+ Manage team and/or assigned leaders’ calendars; plan and schedule meetings and coordinate associated logistics.

+ Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.

+ May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.

+ Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).

+ Coordinate purchasing processes; process various department bills and reconcile accounts.

+ Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.

+ Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.

+ May serve as the liaison or office contact with facilities or other service providers.

+ Identify and resolve administrative problems and issues.

+ Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).

+ Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.

+ Develop and produce reports.

+ Assist with preparation of presentations.

+ Assist with planning special events/functions, including workshops, conferences, etc.

+ Coordinate preparation, set up and logistics for department/office events/functions.

+ May perform some non-routine and confidential administrative functions.

+ Coordinate work assignments of students and/or temporary office support, as needed.

+ Other duties as assigned.

Position Specific Details - Supplemental Duties & Responsibilities

+ Manage complex daily calendar of the Head by scheduling internal and external meetings, travel and events.

Minimum Qualifications

+ High school diploma or graduation equivalent.

+ Four years of related experience.

+ Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Qualifications &** **Specialized Certifications

+ Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Technical Skills &** **Expected Level of Proficiency

+ Calendar Management - Intermediate

+ Event Coordination - Intermediate

+ Financial Administration - Intermediate

+ Interpersonal Skills - Intermediate

+ Meeting Coordination - Intermediate

+ Office Procedures - Intermediate

+ Oral and Written Communications - Intermediate

+ Organizational Skills - Intermediate

+ Project Management - Developing

+ Report Writing - Intermediate

_The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs._

Classified Title: Sr. Administrative Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F, 37.5 hrs wkly

FLSA Status: Non-Exempt

Department name: Dept of Chemical and Biomolecular Engrg

Personnel area: Whiting School of Engineering

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf