• Administrative Assistant Suite

    UPMC (Pittsburgh, PA)


    UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant - Associate to support Suite 5600 - Clinical Operations!

     

    This position will work Monday through Friday daylight hours. _Hours are subject to change based on business needs._

     

    Under direct supervision, the Associate Administrative Assistant provides general administrative support to a department or group of professionals. Duties for this position include, but are not limited to, managing calendars for physicians, scheduling patients/physicians at multiple locations, obtaining prior authorizations, utilizing EPIC, and handling a high volume of patient inquiries per day.

     

    This position supports a very collaborative scheduling team for GI clinic visits and OR procedures, and spends most of the day interacting with patients via phone call.

    Responsibilities:

    + Under direct supervision, provides general administrative support to a department or group of professionals.

    + Orders office supplies and maintains office equipment.

    + Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

    + Performs routine clerical functions, such as copying, sorting, filing, and typing.

    + Assists in researching, drafting, and/or abstracting routine reports.

    + Answers, screens, and routes incoming calls and messages.

    + Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for a meeting, may take meeting minutes).

    + Greets, screens, and directs visitors to an appropriate staff member.

    + High School diploma or equivalent.

    + Up to one-year administrative experience preferred.

    + Previous work experience in a medical office setting is preferred.

    + Working knowledge of EPIC preferred.

    + Previous scheduling experience preferred.

    + Strong phone/overall communication skills are highly preferred.

    Licensure, Certifications, and Clearances:

    + Act 34

     

    UPMC is an Equal Opportunity Employer/Disability/Veteran.