"Alerted.org

Job Description

10+ years of experience as an Office Manager

Strong Excel experience

Previous experience with running Payroll, Invoicing and Accounts Receivable

Technical experience- ability to learn new systems and applications

Softskills: adaptable, flexible, wears multiple hats

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

HR duties:

Prepare and execute weekly payroll (Rotate weekly with Bookkeeper)

Participate in testing, training and implementation of new payroll system (MITER)

Build and maintain all SOP’s

Manage reporting of any associate injuries or vehicle accidents

Maintain employee handbook and all other policies and procedures

Maintain reporting of any safety issues or accidents to leadership team

Admin for Hiring:

- Onboarding and terminations (Follow SOPs)

- Maintain job descriptions for all positions

- Manage new candidate searches and interview scheduling

- Maintain details of transactions with recruiting companies.

- Track credits with search firms to ensure they are used before expiration

- Order & manage background checks & drug tests

- Vacation and Sick day reporting

Manage plumbing license renewals:

- Management of various HR benefits

- Uniforms (inventory/Ordering)

- Redwing Book Vouchers

- School Registration

- Approved School OTJ Hours

Assist employees with insurance benefits and 401k enrollment

Support staff with IT projects and BreakFix isssues

Fleet & Equipment Management duties:

o Azuga

- Ensure all trackers are installed and calibrated

- Azuga Database has all trackers labeled

- Employee drivers are set up

- Reporting established, prepared and disseminated

- Vehicle Maintenance records maintained in Azuga

- Facility reward system for drivers

- Training drivers to use the tools and incentivize use of tool

o Vehicle listing: Maintain listing & perform physical inventories

- License plates, tags, insurance, oïl changes, cameras, vin #

- Asset List – Physical inventory and proper additions and dispositions in financial system

- Prepare and input journal entries related to sales, trade and dispositions of vehicles.

Service Titan

- System Coordinator [In partnership with Service Manager and CFO]

- Maintain Open Issues List

- Assist with Price Book

- Review and manage invoicing from Service Titan for our subscription.

- Assist Service with Accounts Receivables

Other tasks as assigned:

- Management of Website, LinkedIn, Facebook, Nextdoor, + other applications as defined.

- Back up to CSR – Vacations, Sick Days, busy days etc.

- Christmas Cards

- Ability to use security cameras

- Ordering of Business cards

- Manage various building functions: Keyless door entry combinations, building alarm system, Ice Maker service contract, HVAC contract, etc. Construction or Plumbing industry experience

Understands small business