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Build What Matters. Create What’s Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

+ Competitive pay and advancement opportunities

+ Ongoing professional training and development

+ Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.

+ A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us.

www.hoffmancorp.com/careers.

Position Summary:

The Office Assistant is an integral part of the Operations department, reporting to the Executive Administration Manager. This role is responsible for providing exceptional customer service, managing front desk operations, and supporting various administrative tasks across the office. The individual will serve as the first point of contact for visitors, handle phone calls, and maintain a welcoming and efficient environment both internally and externally. To support Hoffman’s dedication to our people, this position will be fully in-office.

Salary Range: $ 55,000- $75,000 depending on experience

Essential Responsibilities

+ Greet visitors and clients, ensuring a positive and professional experience.

+ Answer and direct incoming calls on a multi-line phone system, screening them and then routing to the appropriate individuals.

+ Manage scheduling for conference rooms, company car reservations, and vacation requests using Outlook calendars, and other scheduling tools.

+ Set up and assist with meetings in conference rooms, including seating clients and organizing refreshments as needed.

+ Oversee the processing and distribution of incoming and outgoing mail to appropriate departments.

+ Maintain office equipment, office amenities (e.g. coffee, water, vending machines, dishwasher, etc.), oversee office supply orders, ensure supplies are organized and stored properly and handle office maintenance issues with vendors.

+ Ensure all shared spaces (conference rooms, lunchrooms) are kept clean and organized at the end of each business day.

+ Work with designated subcontractor on office cleaning scope and ensure compliance.

+ Perform filing, scanning, and other administrative tasks as needed for various departments.

+ Assist with special projects in alignment with position expectations, across departments when required.

+ Meet with local hotels to develop package deals for out-of-town travelers.

+ Collect and handle submission of salary timecards.

+ Handle confidential information with integrity and discretion.

+ Assist Vice President with various clerical and scheduling functions.

+ Perform responsibilities above as well as any other special projects requested (lunches, events, running errands, etc.).

Qualifications

Position Related Skills:

+ Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) required.

+ Familiarity with Power BI preferred.

+ Strong organizational skills and the ability to manage multiple tasks simultaneously.

+ Excellent verbal and written communication skills.

+ Exceptional customer service skills and professional phone etiquette.

+ Ability to perform routine tasks consistently and efficiently.

+ Ability to work independently, demonstrating initiative and self-direction.

Education and Professional Experience:

+ High School Diploma or GED required.

+ A minimum of 1 year of experience in an office or administrative role required.

+ At least one (1) year of data entry experience is preferred.

+ Experience in accurately entering data into databases and spreadsheets.

+ Experience in verifying data for accuracy and completeness.

Physical and Mental Requirements:

+ Standing/Walking/Sitting: Workday is a combination of being stationary and moving about the work location.

+ Must be able to work outdoors in varying weather conditions and on active construction sites.

+ Must be able to climb stairs, to ascend and descend ladders, scaffold, inspect confined or underground spaces.

+ Hands/Arms: Constantly operates a computer and other office productivity machinery. Frequently operates machinery and will use hand/fingers and legs to operate, activate, use, prepare, inspect, place, detect, and position materials.

+ Sight: Specific vision abilities required include close vision, depth perception and the ability to adjust focus in an outdoor environment. Must be able to safely operate a vehicle with a valid driver’s license. The work is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, reading print and digital documents.

+ Hearing: Must be able to work in proximity to loud equipment more than 50% of the time. Must be able to wear hearing protection, as necessary. Often required to communicate with customers and co-workers in an office setting and on the job site.

+ Speech: Ability to communicate laws, ordinances, plans, regulations, protocols, directives, and standard operating procedures related to project scope in English.

+ Lift/Carry: Must have the ability to lift or manipulate fifty pounds to a height of three feet and carry or push it 50-100 feet.

+ Bending/Twisting: Frequent.

+ Kneeling/Crouching/Crawling: Must be able to regularly position self in a kneeling, crouching or crawling position for purpose of examining project work.

+ Must be able to physically access all areas and levels of construction site for work progress review.

+ Work schedule must be flexible to allow for extended hours or off-shift work to accommodate changing construction schedule and sequences.

+ Must use independent judgment, organizational and critical thinking skills to determine best method to accomplish desired results.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

Please note, we are not able to offer sponsorship for this position

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About Us

Hoffman is building a diverse company, and we welcome all candidates to apply.

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon’s Hayward Field.

Our company has been in business for almost a century, but we’re not stuck in the past. We encourage innovation, and we welcome diversity.

Hoffman is employee-owned, which means employee owners have a stake in the company's long term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.

You’ll earn highly competitive pay, get professional skills training and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.

The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here.

We’re looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website (https://www.hoffmancorp.com/careers/) , and, if you like what you see, apply today.

About the Team