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Working Title: Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: Corrections Dept

+ **Job ID** : 89323

+ **Location** : Lino Lakes

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 10/08/2025

+ **Closing Date** : 10/14/2025

+ **Hiring Agency/Seniority Unit** : Corrections Dept / Corrections-Lino Lakes-AFSCME

+ **Division/Unit** : Minn Corr Facl - Lino Lakes / LL Sex Offend Treatm Dir Staff

+ **Work Shift/Work Hours** : Day Shift/8 am to 4:30 pm

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Behavioral Health

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is responsible to provide, under limited supervision, a wide range of clerical, technical, and administrative support duties necessary for the functioning of the Sex Offense Treatment Program-Lino Lakes (SOTP-LL). This position provides executive, technical and administrative assistance to the SOTP Director (1), Corrections Program directors (3), Behavioral Medicine Practitioner (1) Psychologist (4) and approximately 22 Clinical Program Therapists within the SOTP at MCF-Lino Lakes. It is responsible for Department of Corrections (DOC) institutional statewide duties related to the collection, entering and monitoring of several data sets on individuals who have committed sexual offenses and sex offense-specific treatment that facilitate the program staff and DOC in information flow, program evaluation and management and the DOC in making decisions related to budget, policy and legislative initiatives. The incumbent has authority to develop administrative procedures, respond orally and in writing to a wide range of technical questions and review and select mail to independently research and answer. It is also responsible for tracking the SOTP budget, independently generating purchase requests, making approved payments by credit card, and managing the inventory of office, furniture, program assets and computer supplies.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

+ English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.

+ Word processing (preferably Microsoft Word) skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.

+ Data entry performance sufficient to access and update DOC-specific databases and other computer systems in order to gather and report data (including the Correctional Operations Management System (COMS), Sapphire EHR, OnBase, and SharePoint).

+ Database management skills sufficient to query information from computer logs and systems, and accurately enter, retrieve, and interpret the information (e.g. Offender Document System (ODocS) and COMS).

+ Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports.

+ Customer service skills sufficient to work directly with staff, answer the phone, and refer callers with courtesy and respect.

+ Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures.

+ Ability to maintain confidentiality of all data and information.

Preferred Qualifications

+ Two or more years of post-secondary education.

+ Two or more years of experience in an office setting providing administrative support and customer service.

+ Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), National Crime Information Center (NCIC), Odyssey, OnBase, Statewide Supervision System, or comparable criminal justice information system.

+ Experience or training in the use of SharePoint.

+ Experience and skills in file management and maintaining accurate records.

+ Experience working in a correctional setting/secured facility.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Shelley Rojesky at [email protected] . This position will require Tuberculosis screening prior to hire.

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation. Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records. New employees will be fingerprinted within the first 30 days of employment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.