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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Assistant Project Coordinator - Boca Raton, FL.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

The Center for Online and Continuing Education (COCE) at Florida Atlantic University is seeking a highly organized, detail-focused, and tech-savvy Assistant Project Coordinator for an on-campus role based in Boca Raton, with occasional travel to partner campuses. This role offers an opportunity to work in a dynamic, evolving environment where adaptability, precision, and follow-through are essential.

This is not a typical administrative position—our workflows are often unique and require a strong growth mindset, the ability to learn quickly, and confidence with digital tools. The successful candidate will manage multiple projects at different stages, balance shifting priorities, and deliver results on time without dropping incomplete tasks.

Summary of Responsibilities:

+ Support Strategic Initiatives: Assist leadership with departmental projects, meetings, and presentations by preparing materials, tracking progress, and ensuring timely execution.

+ Problem-Solve Proactively: Address challenges with resourcefulness and adaptability, adjusting to evolving priorities while maintaining quality and accuracy.

+ Create and Maintain Reports: Collect, analyze, and present data using Wrike and CRM platforms; build digital reports and dashboards that inform decision-making.

+ Manage Project Documentation: Maintain organized records, update dashboards, and track deliverables across multiple concurrent projects.

+ Coordinate Communication: Draft professional communications, take clear meeting notes, and provide status updates to stakeholders.

+ Plan and Facilitate Events: Coordinate logistics, technical setup, and follow-up for meetings, webinars, and events.

+ Support Technology Use: Use web conferencing and collaboration tools effectively; create training materials or provide informal tech training when needed.

+ Collaborate Across Teams: Work closely with cross-functional teams to share information, complete tasks, and support broader departmental goals.

+ Perform Other Duties as Assigned in support of evolving departmental priorities.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: https://bdb.org/data/housing/ ​

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of related experience required.

Preferred Qualifications:

Minimum of two years of experience in project coordination, operations, or administrative support preferred.

Skills & Competencies:

Exceptional attention to detail with strong organizational abilities

Clear and professional written and verbal communication skills

Proven ability to manage multiple tasks and deadlines with consistent follow-through

Strong problem-solving skills and adaptability in a fast-paced environment

High proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)

Experience with project management platforms (Wrike preferred) and CRM tools, including building workflows, dashboards, and process improvements that extend beyond basic task completion

Demonstrated customer service skills with a proactive, growth-oriented mindset

Salary:

$55,000 per year.

College or Department:

COCE eLearning

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2025-10-22

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

The final candidate will be required to have official, sealed transcripts and, if applicable, an original NACES evaluation sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (Level I and Level II), a motor vehicle check, a credit check, reference checks, and an alcohol and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance, call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.