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Description

OVERVIEW

The Accounts Receivable Specialist position is responsible for managing and maintaining accounts receivable processes. This role involves tracking and the timely processing of incoming payments (cash applications and credit memos), ensuring accuracy in financial records, and collaborating with various departments to resolve any outstanding issues. The Accounts Receivable Specialist plays a crucial role in maintaining a healthy cash flow and ensuring timely collection of outstanding invoices.

TASKS, DUTIES, & GENERAL RESPONSIBILITIES

+ Handle daily cash applications

+ Identify and resolve billing discrepancies (off invoice and short payments)

+ Create credit memo deductions in NetSuite, which includes:

+ Obtain backup/supporting documentation from customer portals and other sources

+ Organize and track documents with consistent naming convention

+ Analyze & retrieve customer deduction documents from customer’s vendor portals

+ Log detailed customer deductions in Excel or other ERP/TPM systems

+ Trade spend/deduction coding

+ Research and resolve short ship deduction (returns, shortages, overages, etc.)

+ Follow internal audit controls for SOX compliance

+ Collaborate with internal departments to address concerns and resolve billing issues

+ Work closely with the finance team to ensure accurate financial reporting

Supervisory Duties (as needed – A/R Manager on PTO)

+ Retrieve daily bank reports and customer remittances

+ Update Aging Report

Requirements

QUALIFICATIONS

Required:

+ BS or BA in a relevant field preferred with 4+ years of experience

+ Equivalent combination of education (HS or some college) and 8+ years of proven relevant work experience as an Accounts Receivable Specialist or in a similar role

+ 2+ years of work experience in the food or consumer packaged goods industry preferred

+ Experience working with an ERP system and TPM software

+ Proficient in Excel (V-Lookups, Tables, & Formulas)

+ Clear oral and written communication skills with customers and sales teams

+ Extremely organized and detail-oriented with a high level of accuracy

+ Able to handle high volume processing quickly, efficiently, and accurately

+ Ability to prioritize and manage multiple tasks effectively

+ Analytical, tenacious, and great at research

+ Proactive with follow-through & follow-up

Preferred:

+ NetSuite experience

+ Prior experience working in a SOX environment

WORK ENVIRONMENT

+ In-person, 5 days a week at the company’s headquarters in El Segundo, CA

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .