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Description

We are seeking a dynamic and organized Administrative Assistant to support our fast-paced, media-driven team. This role requires someone who thrives in a creative environment, can manage multiple priorities with professionalism, and is eager to contribute to the success of campaigns, productions, and client initiatives. The ideal candidate has strong communication skills, exceptional attention to detail, and a proactive approach to problem-solving.

Key Responsibilities:

+ Provide day-to-day administrative support to executives, producers, and creative teams.

+ Manage calendars, schedule meetings, coordinate travel, and prepare agendas.

+ Assist with project coordination, production timelines, and content deliverables.

+ Draft and proofread correspondence, presentations, and internal communications.

+ Maintain digital and physical filing systems, including media assets and contracts.

+ Support event planning, photoshoots, or media activations as needed.

+ Process invoices, purchase orders, and expense reports.

+ Serve as the first point of contact for clients, vendors, and media partners, ensuring a positive and professional experience.

+ Help manage social media calendars, track engagement metrics, and assist with content posting (optional based on scope).

+ Collaborate with cross-functional departments such as marketing, design, and public relations to ensure seamless workflow.

Requirements

2+ years of administrative or office support experience in a creative, media, or agency environment.

Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Monday.com).

Strong written and verbal communication skills with excellent grammar and attention to detail.

Ability to multitask and prioritize competing deadlines in a fast-paced environment.

Creative mindset with a professional, solutions-oriented approach.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .