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Description

POSITION SUMMARY

Position is responsible for conducting reimbursement billing activities related to various Federal,

State and local grants and contracts.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

1 Track the schedule of reimbursement billing deadlines and submit billings according to

the schedule

2 Track expenses to assure all funds have been expended each year

3 Prepare reimbursement billings in accordance with the formats and content required by

each granting agency

4

Submit reimbursement billings and required support to appropriate contact at each

granting agency and maintain correspondence to ensure timely receipt of

reimbursement

5 Prepare and submit monthly financial reports required by granting agencies

6 Assist in preparation of new and all revisions of the grant budgets

7

Monitor budget-to-actual and work with Grant Administrator and program personnel to

formulate projections and budget amendments

8

Review contracts and awards to determine allowable costs, appropriate billing formats,

budget amendment requirements, and submittal deadlines.

9 Maintain appropriate documentation for each billing for each grant

10 Assist with annual audit activities

11 Participate in administrative staff meetings, agency committees, and other projects as

assigned

12 Adhere to Southwest Solutions policies and procedures

JOB TITLE:

Grants Billing Specialist

CLASSIFICATION:

Non-Union

CENTER OF EXCELLENCE & UNIT:

SWS - Finance

SUPERVISES:

No

REPORTS TO:

Grants Administrator

FLSA STATUS:

Non-Exempt

Creation Date: May 2017 Revision Date: March 2021

13 Adhere to Southwest Solutions code of ethics, and comply with local, state and federal

laws

Requirements

MINIMUM JOB REQUIREMENTS

EDUCATION • High school diploma or equivalency

• Associate’s degree in Accounting, Finance, or related field preferred

EXPERIENCE • One year of billing experience preferably with non-profit grants

• Advanced user of Microsoft Excel

REQUIRED

CERTIFICATIONS

& LICENSURES

Possession of a valid driver’s license and access to a reliable

transportation for day-to-day job performance

KNOWLEDGE,

SKILLS, AND

ABILITIES

• Display meticulous attention to detail and accuracy in work product

• Demonstrated ability to manage time, organize and prioritize work

assignments to meet deadlines

• Possess flexibility and the able to work successfully in a fast-paced

environment

• Ability to communicate effectively both orally and in writing with

employees, managers and the general public

• Demonstrated excellent customer service skills and professionalism

toward internal and external customers

• Adept at contributing effectively as part of a professional team

• Ability to maintain cultural awareness and sensitivity to differing

backgrounds

• Proficient in the use of all MS Office applications, Office 365 and

familiarity with other web-based solutions

• Flexibility in days/hours available for scheduled work, including

evenings and weekends

WORKING

CONDITIONS

• Services will be provided in the office or other appropriate

community settings

• Work may require vehicle travel in an urban community

• Must be able to tolerate varied weather conditions when traveling

within the community

PHYSICAL

REQUIREMENTS

• Sitting, standing, walking, driving, repeated hand and wrist motions

(for use of computers, phones, and other office equipment) are

required

• Vision must be suitable to read printed material and computer

screen

• Hearing and speech must be sufficient to communicate in person

and over the telephone

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .