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Job Title: Accounts Payable Specialist

Job Description

We are seeking a detail-oriented Accounts Payable Specialist to join our dynamic team. This role involves managing and processing a high volume of invoices, ensuring accurate coding and data entry, and maintaining excellent vendor relationships. The ideal candidate will have a background in finance or accounting and be eager to grow within a financially stable and rapidly expanding company.

Responsibilities

+ Process invoices to validate coding, verify purchase orders, and ensure accurate data entry.

+ Perform account reconciliation to match supplier statements with the Accounts Payable system.

+ Resolve processing issues to facilitate timely and accurate payments.

+ Organize and file to manage a high volume of invoices efficiently.

+ Communicate with vendors, project managers, and executives regarding pending invoices and purchase orders.

+ Perform additional related duties as assigned.

+ Ensure correct information and purchase orders are on file before processing payment requests.

+ Manually enter invoices in Viewpoint and verify accuracy using three-way matching.

Essential Skills

+ 0-1+ years of accounts payable experience, including managing spreadsheets and basic formulas.

+ Bachelor's or Associate's degree in Accounting, Business, or Finance.

+ Strong analytical, organizational, verbal, written, and communication skills.

+ Proficiency in MS Office, particularly Excel.

+ Experience with Viewpoint is preferred.

Additional Skills & Qualifications

+ Experience in the construction industry is preferred.

+ Ability to work effectively in a team with various partners.

+ Highly motivated and self-directed.

+ Experience in a similar company, industry, and size is advantageous.

Work Environment

The position is based at our corporate headquarters, which fosters a business professional environment. The company is financially secure, backed by a large, publicly traded company in Europe, and is committed to investing in its employees' growth. There is a significant opportunity for career advancement within the accounting department. The role reports to the Accounts Payable department and aims to groom the candidate for future growth within the company.

Job Type & Location

This is a Permanent position based out of Hauppauge, New York.

Pay and Benefits

The pay range for this position is $50000.00 - $60000.00/yr.

Not sure but they do offer full medical dental and vision

Workplace Type

This is a fully onsite position in Hauppauge,NY.

Application Deadline

This position is anticipated to close on Oct 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.