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ARCHIVES SUPERVISOR (REFERENCE SERVICES)

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ARCHIVES SUPERVISOR (REFERENCE SERVICES)

Salary

$4,099.00 - $8,044.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

213780

Department

DOS-Secretary of State

Opening Date

10/09/2025

Closing Date

10/23/2025 11:59 PM Central

+ Description

+ Benefits

About this Job

The mission of the Secretary of State's office is to serve the public by fulfilling its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.

The Louisiana State Archives is seeking adynamic and experiencedsupervisor to lead our Reference Services Section. In this key supervisory role, you will be responsible for managing the Research Library and leading our front-desk reception team. Your leadership will ensure that we continue to provide exceptional access to our state's historical records.

Minimum Qualifications

Six years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR

Six years of full-time work experience in any field plus three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR

A bachelor's degree plus three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR

An advanced degree in a social science or humanities field plus two years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=167760) .

Job Duties and Other Information

Job Duties:

+ Supervises full-time archivists and part-time students in the Research Library and determines work assignments.

+ Evaluates and rates employees’ performances and trains new employees.

+ Develops and manages the policies and procedures of the department.

+ Develops long range goals and prepares budget requests for the department, prepares quarterly and annual reports for the Archives Manager, and procures items for the daily operation of the Research Library.

+ Conducts PowerPoint presentations, seminars and workshops about the genealogical resources and historical collections housed at the Louisiana State Archives

Ideal Candidate Profile: Master's degree form an ALA accredited Library and Information Science program with a concentration in archival studies or a closely related field, Certification with the Academy of Certified Archivists and three years of professional experience in an archival or special collections library setting.

Position-Specific Details:

Appointment Type: Probational or Promotional

Division: Archives Division / One (1) vacancy

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

Contact Information :

For further information about this vacancy, contact:

Ashley Rathcke, HR Specialist

Secretary of State Nancy Landry

Human Resource Division

P. O. Box 94125

Baton Rouge, LA 70804-9125

[email protected]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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