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Job Description

Description:

Come build community, explore your passions, and do your best work with Vexcel Corporation, a wholly owned subsidiary of Microsoft, that delights its customers through delivery of large, complex programs and solutions implementing Microsoft technology.

This role supports Vexcel by driving day to day business administration excellence across invoicing, purchasing, access and asset controls, timekeeping, and program documentation. The purpose of the Program Analyst role is to ensure operational accuracy, compliance, and timeliness in support of mission critical programs.

This opportunity will allow you to deepen your operational toolkit, strengthen cross functional partnerships (Finance, Accounting, Tax, Procurement, Program Management), and showcase meticulous attention to detail while managing multiple workflows to completion. Get ready to roll up your sleeves to handle everything from invoice reconciliation to asset audits and timecard validations—this position is for someone who thrives on getting the details right, every time.

Position Details

• Location: Remote (US-based)

• Travel: Minimal to none required

• Schedule: M-F, 9-5; no time zone preference, but should be flexible about working with colleagues in multiple U.S. time zones

• PoP: one year to start; potential to be a long-term role

Responsibilities

• Financial Operations: Release and track customer invoices; manage accounts receivable follow up; coordinate billing requests with Accounting; validate vendor invoices against purchase orders; assist with month end activities and project accrual reconciliations.

• Workforce & Timekeeping: Manage monthly headcount allocations; validate project timecards and reconcile time to invoice exceptions; support Worktime Pro onboarding and administration.

• Procurement & Asset Administration: Process purchasing requests (including Amazon/FedEx and non program POs), maintain asset tracking, and monitor PO status to closure.

• Controls, Access & Compliance: Perform quarterly access audits; maintain program documentation and process guides; partner with Tax on registrations and routine inquiries; support customer correspondence review and compliance submissions.

• Systems & Data Stewardship: Maintain accounting/project setup (codes, resources); maintain shared repositories; prepare and submit scheduled program metrics and reports as assigned.

• Stakeholder & Event Support: Coordinate meetings, conferences, and tradeshows logistics; assist Business Development activities; provide onboarding information to new hires (policies, Amex, and system access prerequisites).

• General Administration: Track monthly travel rosters; support ad hoc requests from Vexcel leadership; perform additional administrative tasks to keep programs running smoothly.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 5+ years of hands on business administration, operations, and program coordination experience in a fast paced environment.

• Proven mastery of detail: Track, reconcile, and close tasks with near zero tolerance for errors across invoices, POs, timecards, and access/asset records.

• Demonstrated experience partnering with Finance/Accounting, Tax, Procurement, and Program Management to resolve issues end to end and providing direction as needed

• Expert-level proficiency in Microsoft Excel; advanced skills in Outlook, SharePoint, and ability to quickly learn internal finance/timekeeping systems.

• Able to communicate effectively with stakeholders at all levels

• Clear, concise written and verbal communication; capable of producing process documentation and SOPs.

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Preferred / Bonus Experience

• Background in accounts receivable management, customer billing, and collections follow up

• Experience with Dynamics 365 Business Central.

• Prior ownership of headcount allocations, project code/resource setup, and month end close support.

• Familiarity with access certifications, asset lifecycle tracking, and audit ready documentation.

• Experience coordinating conferences/tradeshows and executive-level meetings.

• Exposure to business development support activities (e.g., materials preparation, logistics).

** this role will require the candidate to score an 85% or higher on an excel assessment.