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+ Area of Interest: Administrative and Clerical

+ FTE/Hours per pay period: 1.0

+ Department: Administration

+ Shift: FT Exempt

+ Job ID: 173074

Overview

UnityPoint Health - Waterloo Region

Executive Assistant to Market President

The Executive Assistant to the Market President plays a pivotal role in ensuring the smooth operation of executive-level activities. This position provides high-level administrative support by managing complex calendars, coordinating meetings and travel, preparing executive presentations, and handling confidential communications. Acting as a key liaison between the Market President and internal/external stakeholders, the Executive Assistant ensures professionalism, discretion, and compliance with privacy standards in all interactions. This role is essential to maintaining efficient office operations and supporting strategic initiatives.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.   Here are just a few:

+ Expect paid time off, parental leave, 401K matching and an employee recognition program .

+ Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.

+ Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family .

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

+ Manages market president's calendar , coordinating with internal and external parties to prioritize and organize meetings, appointments, and events across multiple time zones.

+ Supports the preparation of PowerPoint presentations and executive reports, ensuring materials align with strategic objectives and are designed as per upcoming meetings.

+ Assists with the creation and distribution of agendas, and provides accurate and timely minutes and follow-up actions, during and after senior leadership meetings.

+ Maintains a comprehensive and confidential filing system for all relevant documents, ensuring ease of retrieval and adherence to privacy standards.

+ Tracks and manages key executive contracts, including physician and provider employment agreements, professional services contracts, and other related documents.

+ Coordinates extensive domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries, and manages and submits accurate travel expense reports in a timely manner.

+ Reviews and manages the market president's email and call correspondence, drafting responses as appropriate and ensuring high-priority communications are addressed promptly.

+ Serves as the primary point of contact between the market president office and internal and external stakeholders, ensuring clear and timely communication.

+ Coordinates and supports the logistical aspects of meetings, retreats, and conference calls, including agenda preparation, scheduling, and technology setup.

+ Drafts, composes, and proofreads a variety of documents, including reports, memoranda, and correspondence.

+ Works on initiatives to improve office practices and workflows, recommending strategies to enhance efficiency, effectiveness, and overall operations.

Qualifications

Education:

+ Associate degree in business or health administration required. Bechelor's degree in business or health administration preferred.

Experience:

+ Three to five years of experience in an assistant or related role

+ Two years of supporting senior executives in a fast-oaced, complex work environment

+ Experience in a healthcare setting preferred