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Job Title

Business Administrator I

Agency

Texas A&M University - Kingsville

Department

Financial Services

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

The Business Administrator I, under general supervision, manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets, and other quantitative data.

Essential Duties and Responsibilities

+ Serves as an approver and back-up signer of vouchers and requisitions. Reviews and approves account reconciliations. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls operating expenditures and makes projections. Assists in the development of annual budget documents.

+ Plans, develops, implements, coordinates, and monitors programs or services. Develops and recommends policies, procedures, and guidelines.

+ Manages cash handling activities and unit capital equipment purchasing. Serves as liaison with financial, payroll, and human resources units. Interprets System policies and regulations and University rules. Develops complex administrative, financial, and statistical analyses and summary reports. Manages maintenance of business files.

+ Serves as office manager delegate. Implements and audits business procedure and trains staff on new and existing procedures. Establishes, implements and audits unit procedures for special activities and programs such as travel, purchasing etc. Assists in special investigations, program analysis, and research studies.

+ Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs.

+ Participates in the hiring and training of subordinate business staff and student workers. May supervise staff and resolves staff conflicts.

+ Monitor budget and allocations for GA-Teaching & Research funding

+ Troubleshoot and provide guidance on matching accounts for the College of Engineering

+ Oversees annual fiscal year closing activities. Manages allocations and reporting on unit facilities, furnishings and equipment.

+ Coordinates activities and provide guidance related to end of fiscal year processes, including departmental spenddown plans.

+ Serves as a resource to principal investigator(s) for grant development, administration, and reporting

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

Education - Bachelor's degree or equivalent combination of education and experience.

Experience - Five years of related experience.

Knowledge, Skills, and Abilities

Knowledge of - Knowledge of word processing and spreadsheet applications.

Ability to - Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills.

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Preferred Qualifications

+ A Master’s degree in Business Administration or Finance.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.