• Executive Administrative Assistant

    Actalent (Boston, MA)


    Job Title: Executive Administrative AssistantJob Description

     

    We are seeking a detail-oriented and efficient Executive Administrative Assistant to join our team. The successful candidate will be responsible for providing comprehensive administrative support, including typing correspondence, proofreading and editing materials, and preparing documents with stylized formats. The ideal candidate will also handle phone calls, schedule appointments, and assist in organizing events.

    Responsibilities

    + Type correspondence, forms, reports, manuscripts, and other materials.

    + Proofread and edit materials for grammar, punctuation, and spelling.

    + Prepare documents requiring stylized formats, lettering, or graphics, using desktop publishing and graphics packages.

    + Answer, screen, and route phone calls; greet and direct visitors and staff as needed.

    + Schedule appointments and meetings, maintain calendars, reserve meeting locations, order supplies, and prepare meeting agendas and other materials.

    + Prepare travel arrangements as necessary and assist in organizing and scheduling conferences, seminars, and other department-sponsored programs or events.

    + Monitor and maintain office equipment and supply inventory, reorder standard office supplies as needed.

    + Prepare, route, and track routine administrative documents, and route materials required for authorizations while monitoring their receipt.

    Essential Skills

    + 1+ year of EPIC experience

    + 4-5+ years of experience in an Administrative/Executive Assistant role

    + Previous calendar management experience

    + Strong insurance verification and medical billing skills

    + Excellent customer service and data entry abilities

    + Proficiency in EPIC and administrative support tasks

    Additional Skills & Qualifications

    + Experience in healthcare settings is advantageous

    + Familiarity with medical billing and healthcare operations

    Work Environment

    The role offers a corporate professional work environment with a hybrid work arrangement, requiring 1-2 days onsite per week after a few weeks of training. Free parking is available onsite, and there is a shuttle service from the MBTA commuter rail station.

     

    Job Type & Location

     

    This is a Contract position based out of Boston, Massachusetts.

    Pay and Benefits

    The pay range for this position is $25.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Boston,MA.

     

    Application Deadline

     

    This position is anticipated to close on Oct 24, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.