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Description

We’re looking for a versatile and detail-oriented professional to support our team across multiple departments. This role is ideal for someone who thrives in a dynamic environment and enjoys keeping operations running smoothly behind the scenes.

What You’ll Do

Office Operations

+ Organize calendars and coordinate meetings, including preparing materials and logistics

+ Support planning and execution of offsite events, trainings, and team gatherings

+ Keep the office environment clean and organized through daily walkthroughs

+ Monitor and replenish office supplies

+ Serve as the first point of contact for visitors and incoming calls

+ Handle mail pickup, sorting, and distribution

+ Manage shipping and receiving processes with carriers like FedEx and UPS

+ Assist with onboarding setup for new team members

Administrative & Financial Tasks

+ Digitize invoices

+ Reconcile monthly credit card transactions and follow up on missing documentation

+ Provide cross-functional administrative support to Finance, Operations, and Estimating

+ Track and order branded merchandise inventory

+ Prepare and post compliance signage for job sites

+ Distribute weekly paperwork to field staff

+ Update and display revenue tracking visuals

+ Participate in resource planning meetings and maintain labor schedules

+ Maintain and update equipment records and listings

+ Develop forms and workflows to streamline equipment tracking

+ Support asset lifecycle management including DMV paperwork and sale postings

+ Track equipment usage, rentals, and inspections weekly

+ Coordinate vehicle registrations and insurance renewals

+ Maintain digital systems and server files related to equipment

+ Create visual tags and maintain tool inventories

+ Manage Safety documentation and assist with training logistics

HR & Employee Engagement

+ Coordinate employee recognition programs and bulletin board updates

+ Prepare materials for interviews and HR-related meetings

Digital & Social Media Management

+ Maintain and update content across social media platforms (LinkedIn, Facebook, Instagram)

+ Support internal communications via the company intranet

+ Requirements

Administrative Experience

Microsoft Office Suite

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .