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Tennis Administrative Specialist

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Tennis Administrative Specialist

Salary

$25.05 - $32.52 Hourly

Location

Boca Raton, FL

Job Type

Full-Time

Job Number

04438

Department

Recreation Services - BPD

Division

Tennis Center 64/31126

Opening Date

10/10/2025

Closing Date

10/15/2025 11:59 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

+ Description

+ Benefits

+ Questions

General Statement of Job

Performs skilled clerical and responsible administrative work assisting in the operation of municipal tennis center; does related work as required. Work is performed under general supervision.

Essential Functions

+ Assist in the preparation and organization of events at Tennis Center.

+ Prepares promotional material; creates flyers, invitations, brochures and press releases.

+ Assist with tournaments.

+ Obtains price quotations; prepares purchase requisitions, receivers, refunds, reimbursements.

+ Participates in budget preparation and monitoring; monitors budget line items, keeps revenue and expenditure records.

+ Prepares and completes daily and monthly participation report.

+ Prepares payroll and maintains payroll related records and files.

+ Schedules meetings updates RS/Events calendar.

+ Composes/types minutes, correspondence, memoranda and reports.

+ Develops and maintains filing system, including personnel files.

+ Prepares work orders and follow up activities.

+ Media liaison; contracts, updates special events, tournaments, etc.

RELATED TASKS:

+ Assist in the Pro Shop as needed.

+ Assist in the coordination of volunteers.

+ Prepares personnel requisitions, biweekly payroll, status forms and performs associated clerical/administrative work.

+ Performs related tasks as required.

Knowledge, Skills and Abilities

Knowledge of:

+ The operation of a tennis facility and regulations.

+ The principles and practices of tennis planning and programs.

+ Standard office procedures.

+ Simple cash accounting principles.

Skilled in:

+ Microsoft Word and Excel.

Ability to:

+ Establish and maintain effective working relationships with City officials, associates and the general public.

+ Organize and perform work independently.

+ Act as liaison for the tennis center; ability to type accurately at a rate of 45 WPM.

Minimum and Preferred Qualifications

+ Any combination of education and/or experience equivalent to graduation from High School; and at least three (3) years of clerical experience.

SPECIAL REQUIREMENTS:

+ Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.

+ Ability to work a flexible schedule on occasion.

+ Essential employee during declared storm emergency.

POST-OFFER BACKGROUND REQUIREMENTS:

The background check process for this position may include:

+ Criminal Background Check

+ Employment Verification

+ Reference Checks

+ Motor Vehicles Report (MVR) Check

SCHEDULE:

+ Monday - Friday 8:00am- 5:30pm

+ One weekend per month, Saturday and Sunday

LOCATION:

+ Patch Reef Park Tennis Center

The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Year of ServiceAccrual

0 to 5 full years8 hours per month

5 to 10 full years10 hours per month

10 to 15 full years12 hours per month

15 full years and over14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of servicePercentage

Less than 2 full years0%

2 to 5 full years10%

5 to 10 full years20%

10 full years or more30%

Retirement (normal, early or disability)50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.

Year of ServiceBenefit

5 to 10 full years$600 annually

10 to 15 full years$800 annually

15 full years and over$1,100 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

+ An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

+ An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

+ The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.