• Administrative Assistant

    Robert Half Office Team (Montecito, CA)


    Description

    We are looking for an organized and detail-oriented Administrative Assistant. This role involves managing daily operational tasks and fostering smooth communication. Located in Santa Barbara, California, this is a long-term contract position offering a collaborative and dynamic work environment.

    Responsibilities:

    • Collaborate closely with the program director, assistant program director, and faculty to ensure effective communication and program operations.

    • Oversee the maintenance and organization of records, both in electronic and hard copy formats.

    • Manage administrative tasks such as ordering supplies, processing check requests, and preparing meeting minutes and attendance records.

    • Serve as the first point of contact at the front desk by greeting visitors, students, and faculty professionally.

    • Coordinate and prepare materials for student and faculty orientations and assist with event planning for department activities.

    • Build and maintain classroom schedules and program calendars to ensure efficient operations.

    • Uphold a positive and collaborative workplace demeanor by fostering respectful communication and resolving conflicts constructively.

    • Contribute to the planning and execution of department events and initiatives.

    • Perform other administrative duties as assigned to support the program.

    Requirements

    • Bachelor’s degree.

    • Proficiency in Microsoft Office, Google Apps, and Adobe Acrobat, with advanced skills in Excel, Sheets, and Forms.

    • Proven ability to adapt to new responsibilities and solve problems creatively and effectively.

    • Exceptional interpersonal communication skills and a collaborative mindset.

    • Experience in training and supervising student workers or similar roles.

    • Self-motivated with excellent organizational skills and attention to detail.

    • Capability to lift up to 25 pounds and manage physical tasks when necessary.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .