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Oncology Data Specialist - Certified

Employment Type: Full-time

Shift/Schedule: Day shift

Department: Radiation Oncology

Salary Range: $26.19 – $43.01 hourly, based on experience and qualifications

About Saratoga Hospital

At Saratoga Hospital, we’ve built a reputation for high-quality, compassionate care and a commitment to the health and well-being of our community. As part of the Albany Med Health System, we combine advanced technology with a deeply personal approach—creating a supportive environment for patients, staff, and providers alike. We believe that exceptional care starts with exceptional people.

About the Role

We’re looking for a dedicated Oncology Data Specialist to join our team and help us continue delivering the level of care our patients and families deserve. In this role, you’ll be a vital part of our administrative team, ensuring excellent service, collaboration, and patient outcomes in a fast-paced healthcare environment. In this role, t he Cancer Data Management (CDM) Oncology Data Specialist – Certified (ODS-C) will work with the Cancer Data Management Supervisor and CDM team in all aspects of the cancer registry. Under the supervision and guidance of the CDM Supervisor, you will work collaboratively with the CDM team to plan, organize, evaluate and actively participates in all cancer registry functions. Your primary focus is to identify, accession, abstract and code data utilizing the Cancer Data Management Oncolog database. This will be completed in compliance with national, state and accrediting institutions guidelines and standards. You will ensure that all requirements from Standard Setters are met and maintained. These Standard Setters include the American College of Surgeons (ACoS), Surveillance, Epidemiology and End Results (SEER) program, the National American Association of Central Cancer Registries (NAACCR) as well as the NY State Department of Health. You will also participate in continuous improvement, reporting, and follow-up programs in order to meet departmental goals and ACoS CoC standards.

What You’ll Do

Case Abstraction:

+ Identifies reportable cases for inclusion into the cancer registry database

+ Completes cancer case abstracts with a minimum accuracy of 95%. Abstracts cancer-related data according to established CDM policies and procedures including summarizing patient’s records, demographic data, diagnostic procedures, date of diagnosis, histological diagnosis and treatment. Assign codes for treatments, procedures and diagnoses according to appropriate classification systems such as: ICD-10-CM; ICD-O3; American College of Surgeons Commission on Cancer (ACoS CoC) Guidelines; Standards for Oncology Registry Entry (STORE); American Joint Commission on Cancer (AJCC) Tumor, Nodes, Metastasis, (TNM) Staging/Coding; and Surveillance of Epidemiology and End Results (SEER) guidelines. Consults supervisor, team members and appropriate resources to resolve coding questions.

+ Completes cancer case abstracts in a timely fashion, as per the New York State regulations and the ACOS CoC PS.

+ Average case abstraction time of 1.5 hours per case or less.

+ Actively participates and attends weekly cancer conferences. Enters conference information into the Oncolog database. Provides support, helps with maintaining records and documentation for the cases presented. Ensures compliance with Cancer Registry related policies and procedures.

+ Assists in supporting and maintaining follow-up rate in accordance with ACoS CoC Program Standards. Contacts providers and registries to gather follow-up information and verify or correct patient information.

+ Provides support with the preparation of the reports and forms as directed and in accordance with established policies. Assist in retrieving and compiling data for annual reporting.

+ Provides guidance and support to physicians and other professionals with Cancer Registry and ACOS CoC Program Standard needs.

+ Attends state or national educational activities as approved by the Director. Participates and completes required continuing education. Maintains a current credentials from the National Cancer Registrars Association (NCRA).

+ Deliver compassionate, patient-centered care in alignment with Saratoga Hospital values

+ Collaborate with interdisciplinary teams to support health, healing, and service excellence

+ Perform administrative responsibilities with a focus on safety, quality, and efficiency

+ Use hospital systems and tools to document care and support operations

+ Continuously seek opportunities to improve processes and support patient and staff satisfaction

+ Serve as a positive, professional representative of our hospital and community

What You Bring

+ Minimum of an Associate’s Degree in Cancer Information Management; Health Information Technology, (RHIA or RHIT); or a minimum of an Associate’s Degree in an allied Health-related field with completion of an NCRA-accredited program. Two years abstracting experience required. ACoS CoC accreditation experience preferred. ODS-C Credential issued by National Cancer Registrars Association (NCRA) required.

+ Strong communication and teamwork skills

+ Commitment to providing patient-first, high-quality service

+ Comfort working in a fast-paced, collaborative environment

Why Saratoga Hospital

+ A caring, community-focused culture rooted in teamwork and trust

+ Supportive leadership that invests in your development and well-being

+ Comprehensive benefits , including medical, dental, retirement plans, tuition assistance, and wellness programs. Click here to view our complete benefits guide. (https://www.albanymed.org/wp-content/uploads/sites/2/2025/01/2025-Benefits-Guide\_-Web-compressed-copy.pdf)

+ Opportunities to grow within the Albany Med Health System

+ Located in beautiful Saratoga Springs (https://www.discoversaratoga.org/) , known for its vibrant community, outdoor recreation, and cultural attractions

Our Commitment

We are an equal opportunity employer and strongly encourage individuals of all backgrounds and experiences to apply. If you’re passionate about healthcare and community service—even if you don’t meet every qualification listed—we’d still love to hear from you.

How to Apply

Click the ‘apply’ button to submit your resume and complete our online application. Applications are reviewed on a rolling basis—apply today and discover what makes Saratoga Hospital a special place to grow your career.