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ADMINISTRATIVE PROGRAM SPECIALIST - A (AppDM SAFETY ADMIN POS# 185964)

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ADMINISTRATIVE PROGRAM SPECIALIST - A (AppDM SAFETY ADMIN POS# 185964)

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OTS 101025L ERG

Department

Division of Administration-Office of Technology Services

Opening Date

10/10/2025

Closing Date

10/20/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The Division of Administration/Office of Technology Services has a vacancy. This job title has an assigned pay grade of AS-613. This position is located in the Applications and

Data Management Section. Req. 213708

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

+ Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

The Office of Technology Services (OTS) aims to be a responsible partner in delivering innovative, effective, and reliable solutions that support and enhance the IT functions within Executive Branch Departments. The Office of Technology Services (OTS) will work to increase the return on the State's investment in technology by promoting smart decision-making, solving problems intelligently, increasing the rate of project success, and fostering a skilled and professional staff. Serves as the primary administrative professional performing duties in support for the Office of Technology Services (OTS), Applications & Data Management (AppDM) section which includes the Department of Public Safety (DPS), Department of Corrections (DOC), Office of Juvenile Justice (OJJ), Office of State Inspector General (IG), Governor’s Office of Homeland Security & Emergency Preparedness (GOHSEP), & Wildlife & Fisheries (WLF). Serves as the backup administrative professional for the remaining thirteen (12) OTS/AppDM sections. This includes the coordination of office functions, safety oversight for AppDM staff, records management for personnel serving those agencies, and general administrative or clerical duties under supervision by the Administrator, Director, or higher-level staff.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

+ Overseeing the state’s capital construction program

+ Working to provide state and federal grants for community development

+ Development of the state budget

+ Providing technology services

+ Giving agencies guidance in the state purchasing and contracting process as they seek goods and services

+ Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

Job Duties and Other Information

Job Duties:

Responsible for all payroll related activities. Enters data into the LaGov HCM Payroll System for attendances and leave usage for AppDM Clusters and possibly other areas of OTS if needed during emergency situations. As a Payroll Time Administrator – calculates, keys, audits and monitors, all aspects of the payroll system in regards to AppDM Clusters. May act as a backup payroll time administrator for other OTS sections as needed.

Acts as an OTS Representative/Liaison to agency's Human Resource Management and OTS Staff (Administrators, Directors, Managers, Supervisors and all remaining IT personnel). Generates Personnel Action Requests via the ePAR system, creates vacancy requisitions via NEOGOV, and submits new/updated position descriptions via PD Workflow. Maintains confidential personnel files.

In this capacity, performs the following duties:

Receives, interprets and distributes to AppDM management all Civil Service, DOA, and OTS policies and procedures relative to human resources matters. Responsible for distribution of pertinent information to all AppDM employees.

Processes all AppDM personnel paperwork in accordance with DOA Employee Administration, DOA Human Resources, and OTS rules and regulations. Reviews all personnel action requests submitted thru the chain of command to ensure their compliance with DOA Employee Administration, DOA Human Resources, Civil Service, and OTS rules and regulations. Monitors the status and follows up on all personnel action requests.

Serves as the personnel liaison to AppDM employees by answering any questions concerning personnel matters and refers AppDM employees to DOA Employee Administration group or Human Resources office for any type of insurance changes.

Monitors and ensures the AppDM employee performance evaluation system (PES) plannings and evaluations are completed in an accurate and timely manner to ensure compliance with DOA Human Resources and Civil Service Rules. Advises AppDM management of any approaching deadlines that have not yet been met.

Works with the AppDM Director and the supervisory chain of command in addressing unique personnel problems and offers suggestions, solutions and possible courses of action in the resolution of such problems.

Ensures pertinent Civil Service general circulars and other materials are distributed for review by employees in AppDM sections. Assists AppDM employees, when requested, in applying for vacant positions or in obtaining additional information from Civil Service and/or other sources.

Coordinates the hiring of new AppDM employees and conducts orientation relating to OTS safety and procedures. Also, coordinates the accurate completion of Exit Checklist for AppDM employees that are terminating or transferring; completes the necessary forms required by DOA/OTS/Louisiana Workforce Commission.

Assist AppDM management in ensuring that job descriptions are current and reflect actual job functions and duties.

Maintains proficiency in usage of all applications and software as needed for the duties of this position. Completes and maintains proficiency in all DOA Human Resources functions that may be required for this position.

May perform responsible administrative procurement functions in the support of one or more AppDM business units, through custody and use of a state-issued purchasing card, through the Agency Relationship Manager (ARM), or through AppDM Operations; and performs actions and functions related thereto. May provide professional purchasing support on an as-needed basis. May coordinate the control/distribution of state issued computer equipment and ensure proper assignment. May act as liaison to Buildings and Grounds and OTS Network Services. Contacts Buildings and Grounds for any maintenance or repair that is required within the office. Submits tickets to OTS Network Services for new/existing services. Also, requests and tracks card access to the building. May act as the Training Coordinator for OTS. Works with DOA-OHR Training, Civil Service CPTP and ORM Safety Training personnel.

Assists OTS management in the maintenance of the agency safety program in accordance with the Safety Policy statement issued by Commissioner of Administration. Develops, edits, and updates safety procedures.

May conduct activities, such as the scheduling of various speakers and distribution of reading materials, to stimulate safety among employees. May plan and direct a regular program of safety inspections, may collect safety checklists from OTS floor wardens and may follow up on any violations.

Logs and investigates any accident/incident, maintains and analyzes accident reports and follows up on all incidents/accidents. Ensures timely reporting to the approved Office of Risk Management (ORM) portal.

Reports stolen and/or damaged property to the OTS Property Control team; prepares necessary paperwork. Works with OTS management and Office of Risk Management in resolving all issues or problems arising from any claim.

Performs all other tasks, special projects, analysis, studies, and plans as directed. May act as primary for any of the above mentioned job duties for OTS and/or backup for other OTS sections as needed.

Position-Specific Details:

Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application.

Applications may be rejected if incomplete. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:

Erica R. Gay

HR Specialist

Division of Administration/Office of Human Resources

email: [email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

02

CE: Explain your rating by providing specific and relevant examples in the box below.

03

DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

+ 1= I have no experience and/or am uncomfortable displaying expertise

+ 2= I have limited experience or require assistance to display expertise

+ 3= I can display expertise

+ 4= I can display expertise and help others improve their ability to display expertise

04

DE: Explain your rating by providing specific and relevant examples in the box below.

05

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

06

MAJ: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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