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Administrative Coordinator 4

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Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OAAS/PAW/213793

Department

LDH-Office of Aging & Adult Services

Opening Date

10/10/2025

Closing Date

10/24/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about the Louisiana Department of Health (https://ldh.la.gov/)

TheAdministrative Coordinator 4plays a vital role in keeping regional operations running smoothly by providing high-level administrative and technical support to program, area, and regional managers. This position serves as the central hub for communication and coordination among field staff, state offices, and external partners. From managing confidential information and ensuring compliance with state policies to overseeing payroll, purchasing, and property control, this role requires strong organization, sound judgment, and initiative. Ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys being the go-to person for keeping things on track.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Solving Problems: The ability to discover solutions to problems.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Training Others: The ability to facilitate the acquisition of work-related knowledge and skills in an effort to improve employee performance.

Working with Financial Information:The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

+ Maintains and updates recordsby tracking annual Plans of Care (POCs), POC revisions, and NVRA documents, and entering participant data into designated databases and electronic systems.

+ Prepares and manages correspondence,including memoranda, policy statements, and forms, independently creating templates and documents for office use.

+ Provides administrative and technical supportto managers and field staff, including assisting with purchasing activities and serving as backup to other OAAS sections as needed.

+ Processes and tracks incoming and outgoing mail,ensuring timely routing, accurate documentation, and management of postage usage.

+ Oversees payroll and attendance recordsfor assigned field staff, entering data into eCATS, reconciling records for accuracy, and generating related reports.

+ Monitors property and safety compliance,maintaining inventory control, coordinating inspections, and ensuring adherence to state procurement and risk management policies.

Position-Specific Details:

Appointment Type: Probationary

Cost Center: 3201022002

Position Number(s): 50370240

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Patricia Walker

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ 1= I have no experience and/or am uncomfortable demonstrating accountability

+ 2= I have limited experience or require assistance to demonstrate accountability

+ 3= I can demonstrate accountability

+ 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

04

DA: Explain your rating by providing specific and relevant examples in the box below.

05

SP: Rate your ability to solve problems based on our definition: The ability to discover solutions to problems.

+ 1= I have no experience and/or am uncomfortable solving problems

+ 2= I have limited experience or require assistance to solve problems

+ 3= I can solve problems

+ 4= I can solve problems and help others improve their ability to solve problems

06

SP: Explain your rating by providing specific and relevant examples in the box below.

07

Do you have any experience working with ISIS HR/SAP and/or completing payroll audits? If so, please explain. Type, N/A for no experience.

08

Do you have experience answering a multi-line phone? If so please explain your level of experience. Type, N/A for no experience.

09

Do you have experience with purchasing and/or property control? If so, please elaborate. Type, N/A for no experience.

10

To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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