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Finance Coordinator-SAIL

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Finance Coordinator-SAIL

Salary

$58,485.00 - $60,102.00 Annually

Location

Golden, CO

Job Type

Full Time

Job Number

GLA-JR107588

Department

Colorado School of Mines

Opening Date

10/10/2025

Closing Date

10/30/2025 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1500 Illinois Street Golden CO 80401

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

[email protected] 303-273-3250

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

+ Description

+ Benefits

Department Information

The Student Activities, Involvement & Leadership Office (SAIL) serves as the main point of contact for all things related to Registered Student Organizations (RSOs), student leadership, campus programming, Undergraduate Student Government (USG), and Fraternity & Sorority Life. SAIL provides support and assistance to Mines students in a variety of ways through programming, trainings, and engagement opportunities. SAIL coordinates a range of programs and activities to serve the university’s student development and retention efforts. Additionally, the Associated Students Fee is distributed and reconciled through this department.

Under the general supervision of the SAIL Associate Director of Finance & Operations, the Finance Coordinator provides administrative support to the SAIL Office staff including but not limited to the Director, Associate Directors, Assistant Director, RSO Coordinator, and FSL Coordinator. The Finance Coordinator provides assistance and resources to all students and the campus community. The SAIL Finance Coordinator aids the Director and the Associate Director with reports, data compilation, and transactional activities such as reimbursements, purchase requisitions, contract submissions, invoice review and payment approvals, among others. This position serves as co-advisor to the Student Organizations Finance Committee and will oversee and be in frequent contact with all 180+ RSOs providing decisions regarding student travel and enforcing procedural processes. The Finance Coordinator will also manage the general administration of the office. Additionally, the position is responsible for various report extractions, accessing confidential records utilizing COGNOS, and providing overall office management. The Finance Coordinator may be required occasionally to work nights and/or weekends to support campus-wide programs such as Homecoming, E-Days, or other SAIL or Mines initiatives.

Description of Job

PRIMARY RESPONSIBILITIES

+ Responsible for student travel coordination, travel budget approval, and enforcing and upholding Mines’ travel policies and procedures; the Coordinator decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries

+ Collect necessary documentation and information to create travel approvals and reports

+ Ensures Clery Act form submission compliance

+ Meets with student leaders and advisors to inform them of travel policy and regulations

+ Administrative oversite over OreConnect platform used to manage all clubs and organizations, campus forms, and budgeting

+ Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups

+ Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus

+ Oversite over Vivenue and the SAIL portion of building ticketing pages and managing accounts

+ Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments

+ Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL’s financial policy and procedure guidelines for organizations spending

+ Pull data, create/write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment

+ Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily

+ Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts

+ Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions

+ Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals

+ Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity

+ Support the RSO Coordinator with SAIL Front Desk oversite

Additional responsibilities

+ Support SAIL professional staff as needed in their financial and administrative responsibilities

+ Departmental event scheduling and support

+ Performs other duties as assigned

Minimum Qualifications

Education and Experience:

+ Bachelor's Degree in a relevant discipline, or an equivalent combination of education and experience

+ 3-5 years of progressive experience working within a higher education setting; understanding of student services

Knowledge, Skills, and Abilities:

+ Thorough knowledge of financial policy needed to grant or deny requests

+ Demonstrated ability to relate to and work with individuals and groups with widely varying backgrounds, perspectives, education, and skills.

+ Proficient computer skills with relational database systems.

+ Advance knowledge of MS Office Suite

+ Strong organizational, communication, and interpersonal relationship skills.

+ Experience providing an elevated level of customer service and managing escalations and conflict

+ Proven ability to de-escalate challenging situations

+ Multi-tasking and organizational skills with a high attention to detail

+ This is a full-time position that requires some flexible scheduling depending on time of year

Preferred Qualifications

Education and Experience:

+ Bookkeeping or accounting experience

+ Base knowledge of diversity and equity principles

+ Experience creating reports and infographics

Knowledge, Skills, and Abilities:

+ Proficient with Workday Enterprise Management

+ Experience with Transact/Cashnet

+ Experience with Campus Groups platform or equivalent

+ Knowledge of Acrobat

+ Record keeping

JOB DEMANDS AND Working conditions

Physical Requirements:

+ Limited physical activity required but will sometimes require event set up, walking, and/or extensive hours standing

+ Work requires limited travel

Potential Environmental Conditions/Hazards:

+ Very limited exposure to physical risk

+ Work is normally performed in a typical interior/office work environment

+ Work will sometimes require nights and weekends and an altered work schedule

Salary and Benefits

$58,485 - $60,102

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

+ Flexible health and dental care options

+ Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.

+ Fully vested retirement plan on first day of employment, with generous employer contribution

+ Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)

+ Free RTD Ecopass

All Mines employees also have access to discount programs (https://stateofcolorado.benefithub.com/app/home) through the State of Colorado and free tickets for Mines Athletics (https://minesathletics.com/) home games, as well as access to the state of the art Recreation Center (https://minesathletics.com/facilities/student-recreation-center/13) (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center (https://minesathletics.com/sports/2016/7/10/outdoor-recreation-home.aspx) . We are proud to have recently opened an on campus daycare center (https://www.mines.edu/human-resources/employee-total-rewards/benefits/faculty-staff-benefits/more-for-you-aa/mines-early-childhood-center/) . For more details about benefits at Mines, visit mines.edu/human-resources/benefits .

How to Apply

Complete an online application (personal information, demographic information, veteran status)

+ Upload a resume or CV

+ Upload a cover letter

Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position. This posting may be used to fill more than one vacancy based on business needs. References will not be contacted until later in the selection process and you will be informed before that contact is made.

Application review will begin October 15, 2025. This posting will remain open until filled and may close without notice. For best consideration, apply by October 14, 2025 at 11:59 p.m. as applications received after that date may not be reviewed.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment .

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at [email protected] or 303.273.3250 for assistance.

Successful completion of a background investigation is required for this position.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience?

Look to Mines. (http://www.mines.edu/)

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