"Alerted.org

Posting Details

Job Title Clinical Contract Administrator-Pre and Post Award

Department SPONSORED PROGRAMS

Position Number FP455A

Location Norfolk, VA

Job Summary

The primary responsibility of the position is the preparation of proposals and daily project administration tasks. Manages all administrative aspects of clinical trial Pre-Award, including budget development, compliance review, preparation of agency application forms, and ensures funding agency deadlines are met. Manages all administrative aspects of clinical trial Post-Award, including budget monitoring, compliance oversight, preparation of agency documentation, and ensures sponsor deadlines are met. Develops a broad knowledge of sponsored programs administration on the job and through formal training. Work includes fiscal administration or contract administration with extensive and demonstrable knowledge of federal regulations governing contract administration. A minimum of three-plus years’ experience with one-year ODURF experience preferred or external years of experience equivalent with contract administration. This position is designated as a telework position and is subject to Telework and Workplace Flexibility Policy terms.

Position Type FullTime

Type of Recruitment General Public

Minimum Qualifications

+ Master’s degree in a general professional or technical field such as finance, business administration or advanced mathematics. Or a bachelor’s degree in the same with work experience equivalent to a master’s degree.

+ Working knowledge of Microsoft Office Suite – Excel and Word required. Experience with research administration is required; experience clinical research administration is preferred.

+ Working knowledge of administrative processes in a professional or academic environment, with a willingness to learn clinical research administration, budgeting principles, and regulatory requirements.

+ Working organizational and time-management skills to support multiple deadlines, tasks, and maintain accurate documentation.

+ Working problem-solving and critical thinking skills, with the ability to apply logic and judgement when evaluating administrative options or resolving routine issues, while taking a collaborative, team-oriented approach to developing and implementing solutions.

+ Working attention to detail – particularly in reviewing documentation, entering data, and managing compliance.

+ Basic ability to maintain confidential and sensitive information.

+ Certified Research Administration ( CRA ) certification is preferred but not required.

+ Work requires considerable experience in grant and contract experience.

Preferred Qualifications

N/A

Conditions of Employment

Job Open Date 10/10/2025

Open Until Filled No

Application Review Date 10/14/2025

Job Close Date 10/21/2025

Special Instructions to Applicants / Additional Materials Required

Criminal Background Check The final candidate is required to complete a criminal history check.

Department Information

The Clinical Contract Coordinator position is housed within Old Dominion University’s Division of Research and Economic Development (DivRED), operating through the Sponsored Programs Administration ( SPA ) and the ODU Research Foundation. SPA oversees the full lifecycle of research administration for the university—spanning proposal development, contract negotiation, award management, and post-award compliance.

This role is embedded within the Virginia Health Sciences ( VHS ) Office of Research, which serves as the on-site research administration hub supporting ODU’s health sciences and clinical research initiatives. The position works closely with investigators, departmental staff, and central SPA teams to ensure timely, compliant, and coordinated administration of clinical research agreements and related documentation.

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

ODU Statement

Old Dominion University, located in Norfolk, is Virginia’s forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia’s economy.

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).