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Posting Details

Job Title Clinical Contract Coordinator

Department SPONSORED PROGRAMS

Position Number FP504A

Location Norfolk, VA

Job Summary

The Clinical Contract Coordinator plays a key role in supporting the administrative lifecycle of clinical research agreements within Old Dominion University’s Division of Research and Economic Development (DivRED), Sponsored Programs Administration, which operates through the ODU Research Foundation. Embedded within the Virginia Health Sciences ( VHS ) Office of Research, this position provides decentralized, on-site support to clinical research teams. Responsibilities include coordinating contract intake and routing, managing documentation, maintaining compliance checkpoints, and supporting the preparation of sponsor funding proposals and study startup materials. The position also contributes to the review of standard agreements, completing amendments for contracts and/or budget documents, as necessary, and tracking contract progress to ensure timely and compliant execution. Well-suited for an early-career professional, the role helps bridge administrative coordination between the Sponsored Programs Administration, DivRED, and the Virginia Health Sciences research infrastructure to support the efficiency and integrity of the clinical research enterprise.

Position Type FullTime

Type of Recruitment General Public

Minimum Qualifications

+ Master’s degree in a general professional or technical field such as finance, business administration or advanced mathematics. Or a bachelor’s degree in the same with work experience equivalent to a master’s degree.

+ Working knowledge of Microsoft Office Suite – Excel and Word required. Experience with research administration is required; experience clinical research administration is preferred.

+ Working knowledge of administrative processes in a professional or academic environment, with a willingness to learn clinical research administration, budgeting principles, and regulatory requirements. Familiarity with clinical trial agreement types ( CTA , NDA , DUA ) contract lifecycle, and study startup processed preferred but not required.

+ Working organizational and time-management skills to support multiple deadlines, tasks, and maintain accurate documentation.

+ Working problem-solving and critical thinking skills, with the ability to apply logic and judgement when evaluating administrative options or resolving routine issues, while taking a collaborative, team-oriented approach to developing and implementing solutions.

+ Working attention to detail – particularly in reviewing documentation, entering data, and managing compliance.

+ Basic ability to maintain confidential and sensitive information.

+ Certified Research Administration ( CRA ) certification is preferred but not required.

+ Work requires considerable experience in grant and contract experience.

Preferred Qualifications

N/A

Conditions of Employment

Job Open Date 10/10/2025

Open Until Filled No

Application Review Date 10/14/2025

Job Close Date 10/21/2025

Special Instructions to Applicants / Additional Materials Required

Criminal Background Check The final candidate is required to complete a criminal history check.

Department Information

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

ODU Statement

Old Dominion University, located in Norfolk, is Virginia’s forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia’s economy.

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).