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42622BR

Extended Job Title:

Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

Requisition ID:

42622BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

+ Coordinate and assists with the facilitation of office meetings/programs related to the department on behalf of campus; preparation/distribution of agendas, minutes, logistical setup; catering, audio/visual and notifications, schedules speakers and related travel and payments thereof.

+ Maintains the Inter-professional student lounge.

+ Assists in identifying topics and programs for regularly scheduled events. Create collaborative programs pertaining to cultural understanding and global societies.

+ Assists with the Continuing Professional Education component in the coordination of office events related to the departments' missions.l societies.

+ Serves as Initial point of contact for the office, answering incoming calls on the multi-line telephone, communicating messages, and providing answers to inquiries relevant to the departments as needed

+ Provides general clerical assistance such as filing, creating and managing correspondence templates, compiling facts/statistics used for cultural events, and managing inventory for the food pantry

+ Maintains departmental calendar

+ Coordinates, arranges and assists with all travel associated with the office.

+ Assists in the creation and development of all office material (e.g. brochures, events, flyers, newsletter, etc.) and introduction/speaker points for events

+ Assists in the office newsletter and social media page.

+ Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution

+ Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.)

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position

+ Perform all other duties as assigned

+ Adhere to all TTUHSCEP policies, procedures and processes

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years

Campus:

HSC - El Paso

Department:

Global Health and Societies Elp

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for required experience on a year for year basis

Does this position work in a research laboratory?:

No

Navy Enlisted Classification Code:

AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code:

15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code:

3A1X1, 8A200

Marine Military Occupational Specialty Code:

0111, 3372, 6046

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx