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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Assistant to the Dean of Undergraduate Studies - Boca Raton, FL.

The Assistant to the Dean of Undergraduate Studies oversees daily operations and provides high-level administrative support within the Office of the Dean. The Assistant understands the goals and priorities of the Dean in order to anticipate issues according to urgency. This role serves as a primary liaison between the Dean and university leadership, faculty, staff, students, and external partners, ensuring timely communication and problem resolution. Responsibilities include managing the Dean’s calendar, coordinating meetings and events, supporting academic appeals, maintaining websites, and handling travel, procurement, and HR-related tasks.

Summary of Responsibilities:

+ Provides research and analysis, administrative and technical assistance on special projects as assigned by the Dean. Attends meetings, creates agendas and records minutes as directed by the Dean.

+ Collaborates with the Dean to maintain, manage, and prioritize the Dean’s Outlook calendar and weekly schedule, meetings, and conference calls. Assists in organizing and setting up webinars for the Dean and reporting units.

+ Provides prompt and courteous responses to requests for information from University leaders and members of the general public.

+ Monitors all written materials for review and approval by the Dean, reviews routine and non-routine responses before distributing and filing, and reviews and evaluates communications to the Dean to identify those items requiring priority attention.

+ Prepares Spend Authorizations for travel and Expense Reports including card purchases. Order supplies, surveys inventory, and controls cost in association with the Dean’s account. Maintains control of the Dean’s concession fund for all expenditures.

+ Coordinates and maintains records for the office, monthly phone usage charges, PCard charges and office keys.

+ Updates the emergency plans and coordinates submission by respective departments.

+ Works with military science staff and assists in managing their account, ordering supplies and event planning. Processes courtesy appointments for the staff which entails processing offer letters, background checks, and credentials.

+ Supports Undergraduate Studies’ administrative personnel with Human Resources functions (serves as back-up HR Partner for other units) while maintaining the highest level of confidentiality. Assists with hiring and searches and postings in Workday.

+ Performs Workday business processes to include but not limited to: HR Partner role and procurement services.

+ Coordinates the planning and scheduling of key events within the purview of Undergraduate Studies, such as Freshman Convocation, including ordering food, reserving rooms, and payments to vendors.

+ Coordinates meetings for the Director of Assessment and the Director of University Honors Program. Assists the University Honors Program and coordinates the welcome and graduation ceremonies. Makes sure that students who have completed the Honors in the Major program and are graduating have a cord and their honors designation is included on their transcript.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience required.

Preferred Qualifications/Skills:

Strong interpersonal, written, and verbal skills.

Proficient in understanding and interpreting policies and procedures.

Proficiency in Microsoft Word and Excel.

Experience with Workday or similar ERP system.

Experience in Higher Education or Student Services.

Preferred Attributes or Abilities:

Ability to demonstrate commitment to customer service and willingness to take on tasks as assigned.

Ability to work independently with minimal supervision, prioritize multiple assignments, and meet deadlines.

Demonstrates attention to detail, excellent problem-solving skills, and strong organizational skill.

Salary:

$65,000 - $72,000 per year.

Administrative, Managerial, and Professional (AMP)

College or Department:

Undergraduate Studies

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8:00 AM - 5:00 PM

Application Deadline:

2025-10-26

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.