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**Description** The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

+ Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.

+ Resolves questions regarding the department; research and provide appropriate answers.

+ Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint and other programs.

+ Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.

+ Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.

+ Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, team building events, client meetings, etc.

+ Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.

+ Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.

+ Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

+ Responsible for handling sensitive and confidential information.

+ Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.

+ Complies with all policies and standards.

+ Coordinate Lunch & Learns/Trainings.

+ Meeting coordination for Network Engagement Tool/System.

+ Support of our Food & Beverage Project Management team (calendar, travel, expense, etc.).

+ Coordinate the following events: PM Summit, Acct Summit and Ops Leaders Summit.

+ Coordinate clients meetings (booking rooms, ordering food, making reservations, ordering gifts, etc.).

+ Ordering gifts and apparel for project teams.

+ Supporting initiatives such as the PM - Managers of Projects Initiative.

Qualifications

+ High School Diploma/GED is required.

+ College degree is preferred.

+ Applicable office/clerical experience is preferred.

+ Advance knowledge in Microsoft Word, Microsoft Forms, Excel, PowerPoint and AI knowledge is required.

+ Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.

+ Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.

+ Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

EEO/Disabled/ Veterans

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

**Job** Administrative/Office Support

**Primary Location** US-MO-Kansas City

**Schedule:** Full-time

**Travel:** No

**Req ID:** 254126

**Job Hire Type** Experienced #LI-DNP #GFS