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Contract Administrator - Contract Compliance

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Contract Administrator - Contract Compliance

Salary

$2,368.00 - $2,384.62 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

37359

Department

Office of Business Opportunity

Opening Date

10/13/2025

Closing Date

10/20/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Job Classification: CONTRACT ADMINISTRATOR – Contract Compliance

Reporting Location: 611 Walker, 7th Floor

Workdays & Hours: Monday – Friday 8:00 am – 5:00 pm *Subject to Change*

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

Houston is the 4th largest City in the United States. Individuals employed by the City of Houston are part of one of the most diverse workforces in the country. In addition to enjoying employee discounts, comprehensive benefit options and generous leave programs, City employees are a part of an institution that sets the trend for other organizations and states, while touching the lives, businesses, health, and well-being of all Houstonians. The Office of Business Opportunity plays an integral role in positively impacting the lives of Houstonians.

The Office of Business Opportunity’s (OBO) vision is to eliminate systemic barriers to prosperity and economic opportunity in the Greater Houston region. Our mission is to cultivate an inclusive and competitive economic environment in the City of Houston by promoting the success of small businesses and developing Houston’s workforce, with a special emphasis on historically underutilized businesses and disenfranchised individuals. OBO executes this vision and mission by administering the City’s Minority, Women, and Small Business Enterprises supplier diversity program, assisting new and growing businesses through targeted programming, and advocating for small businesses at the local, state, and national level. In addition, OBO administers programs and initiatives to address the employment needs of vulnerable Houstonians. OBO also administers the City's Pay or Play Program which aims to level the playing field and enhances fairness in the bid process between competing contractors as it relates to the provision of health benefits. Finally, OBO works to support citywide compliance with Title VI of the Civil Rights Act of 1964, ensuring equity in access to City programs, activities and services so that every citizen has the greatest opportunity to achieve and obtain the foundations necessary for self-sufficiency and success.

OBO is seeking a Contract Administrator who will serve as the administrator for high-level contracts. The successful candidate’s responsibilities will include, but are not limited to, the following tasks:

+ Performing full compliance monitoring functions on select contracts, with a special focus on high priority contracts.

+ Troubleshooting medium to highly complex contract compliance issues and managing the resolution process, with internal and external stakeholders.

+ Overseeing and auditing contracts related to vendors’ non-compliance with the City’s Supplier Diversity Program.

+ Conducts training for OBO staff and external parties, as needed, on contract compliance processes, procedures, and best practices.

+ Serving as liaison for execution of disparity studies.

+ Representing OBO on select committees and internal or external meetings, when appropriate.

+ Recommending and assisting with implementing improvements to OBO’s compliance policies, processes, and procedures.

+ Assisting with the execution of the OBO’s Contract Compliance Division strategic plan.

+ Performing quality assurance audits of contract compliance monitoring activities.

+ Preparing analytical reports, as assigned.

+ Performing supervisory responsibilities, as assigned.

+ Performing special projects, as needed, and other position-related duties, as assigned.

WORKING CONDITIONS

This position requires visits to outdoor construction sites in addition to working in an office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor’s degree in Public Administration, Business Administration, Government or a closely related field.

EXPERIENCE REQUIREMENTS

Two years of contract compliance experience are required. Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS: YES

A valid Texas Driver’s License and compliance with the City of Houston’s policy on driving (AP 2-2).

PREFERENCES

Preference will be given to candidates with demonstrated strong organizational skills, excellent written and verbal communication skills; strong attention to details; excellent problem-solving and analytical skills and demonstrated knowledge and use of Microsoft Excel; adapts wells to changes.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The Department may administer a skills assessment test and the applicant must successfully complete skills assessment relevant to job description.

SAFETY IMPACT POSITION: YES

This position is subject to random drug testing and if a promotional position, the candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 22

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6051.

If you need special services or accommodation, call 832-393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Which scenario best describes your completed education AND verifiable years of professional experience?

+ Bachelor's degree or higher in Public Administration, Business Administration or Government or a closely related field AND AT LEAST two (2) years of contract compliance experience.

+ Bachelor's degree in Public Administration, Business Administration or Government or a closely related field AND LESS THAN two (2) years of contract compliance experience.

+ Associate's degree in Public Administration, Business Administration or Government or a closely related field AND AT LEAST four (4) years of contract compliance experience.

+ Associate's degree in Public Administration, Business Administration or Government or closely related field AND LESS THAN four (4) years of contract compliance experience.

+ High School Diploma and/or GED AND AT LEAST six (6) years of contract compliance experience.

+ High School Diploma and/or GED AND LESS THAN six (6) years of contract compliance experience.

+ None of the above

03

What is your level of proficiency in Microsoft Excel?

+ Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

+ Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.

+ Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF,IS), utilizing Pie Charts, utilizing Pivot Tables, use spreadsheet Web components, utilizing summation of multiple spreadsheets, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA.

+ I have no experience with Microsoft Excel.

04

Please indicate your level of proficiency in the Microsoft Office Suite.

+ BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

+ INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

+ ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

+ I have no experience with Microsoft Office.

05

How many years of verifiable experience do you have utilized a database to manage processes and create reporting?

+ Less than Four (4) years

+ Four (4) years to Five (5) years

+ Five (5) years to Six (6) years

+ More than six (6) years

+ No verifiable experience

06

Have you provided recommendations for your current or most recent employment provided recommendations to management regarding program or policy changes? If yes, how many years of verifiable experience do you have?

+ Less than Four (4) years

+ Four (4) years to Five (5) years

+ Five (5) years to Six (6) years

+ More than six (6) years

+ No verifiable experience

07

If you indicated in the question above that you have verifiable experience providing recommendations to management regarding program or policy changes, please briefly elaborate. If no verifiable experience, please indicate "N/A" below. (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process).

08

Do you have experience monitoring budget allocations and forecasting?

+ Yes

+ No

09

If you answered yes to the above question, please elaborate on your verifiable experience below. If no experience, please indicate N/A below. (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process).

10

How many years of verifiable experience do you have creating an audit process and conducting audits?

+ One (1) year experience

+ Two (2) years of experience

+ Three (3) years of experience

+ 4 years or more experience

+ None of the above

11

If you indicated that you have verifiable experience creating an audit process and conducting audits, in the above question, please elaborate on your experience below. If you have no experience, please indicate "N/A" below. (Please note, stating SEE RESUME IS NOT an acceptable answer and will delay your application process).

12

Do you have a valid Driver's License?

+ Yes

+ No

13

Are you a current City of Houston Office of Business Opportunity employee?

+ Yes

+ No

Required Question