• Office Specialist III, HIM Operations (Spanish…

    Minnesota Visiting Nurse Agency (Minneapolis, MN)


    *_SUMMARY:_*

     

    We are currently seeking an *Office Specialist III*to join our **HIM Operations** team. This full-time role will primarily work on-site (Day (8:00 AM - 4:30 PM) and Every 3rd Weekend, and rotating holidays).

     

    The position will be with the*Birth Registry*plays a vital role in ensuring the accurate and timely registration of birth records. This position involves direct interaction with new mothers, abstracting medical charts, and entering sensitive data into the Minnesota Registration & Certification (MR&C) system. The ideal candidate will be bilingual in*Spanish*, possess strong typing and data entry skills, and be eligible to become a Notary Public.

     

    *Purpose of this position:*Under general supervision, an employee in this class performs work in a senior-level office support capacity that involves the application of significant and technical skill to the preparation of specialized office documents, use of computerized information systems, forms processing, and public service contact

    *_RESPONSIBILITIES:_*

    * Prepares, files, retrieves, and maintains records and documents from departmental filing systems; develops forms and/or assists with revision; maintains supplies, office equipment, and inventory

    * Collects, evaluates, screens, relays, and responds to a broad range of requests for information; explains a variety of requirements, policies, and procedures regarding services to public and staff

    * Processes and verifies complex information and calculations on forms, documents, and requisitions

    * Inputs, retrieves, and modifies information and data stored in computerized systems, e.g. PeopleSoft; assists other users with problems associated with computerized systems and programs; generates reports using computer software

    * Records and updates information (including complex financial data) on a variety of forms, logs, journals, and ledgers

    * Writes, prepares, and proofreads original correspondence, specialized reports, lists, tables, and other specialized departmental documents, e.g. meeting minutes

    * Performs special project activities

    * Assigns and directs daily activities of coworkers; reviews quality and quantity of work of coworkers; resolves problems or issues regarding scheduling and work priorities; monitors work progress

    * Performs other duties as assigned

    *_QUALIFICATIONS:_*

    /*Minimum Qualifications:*/

    * Two years of office clerical experience

    -OR-

    * Two years approved education

    -OR-

    * An approved equivalent combination of education and experience

    * Some positions require experience and/or education related to the position

    -AND-

    * Bilingual, Spanish

    /*Knowledge/ Skills/ Abilities:*/

    * Demonstrated proficiency in MS Office (Word, Excel, Power Point, Outlook)

    * Some positions may require knowledge of medical terminology

    * Demonstrated strong customer service skills

    * Self-motivated and strong initiative to learn

    * Excellent organization skills and ability to prioritize

    **Title:** *Office Specialist III, HIM Operations (Spanish Bilingual)*

    **Location:** *MN-Minneapolis-Downtown Campus*

    **Requisition ID:** *251496*