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University of Pittsburgh Physicians is hiring a full-time Laboratory Admin Assistant Intermediate to support the Department of Pathology located at 5150 Centre Avenue, Pittsburgh, PA 15232 ( _Floor 2 - Cytology and CPACE Suite_ ).

Shift/Schedule: This role will work Monday through Friday 8:00am - 4:30pm. No evenings or weekends!

Responsibilities:

+ Under general direction, provides varied administrative support to a department or group of professionals

+ Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly)

+ Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence)

+ Collects, compiles, and analyzes moderately complex data and information.

+ Composes straightforward written descriptions of results

+ Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest)

+ Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing)

+ Reviews administrative procedures and interprets them for employees

+ Maintains various accounting and budgetary records (i.e. completes expense reports)

+ May make travel arrangements

+ May also perform all responsibilities of an Administrative Assistant - Associate:

+ Performs routine clerical functions, such as copying, sorting, filing, and typing

+ Sets up and maintains various office files, logs, and records office activities

+ Orders office supplies and maintains office equipment

+ Answers, screens, and routes incoming calls and messages

+ Responds to routine questions

+ Greets, screens, and directs visitors to appropriate staff member

+ May assist with processing of specimens and/or packaging specimens according to testing specifications.

+ May assist in the collection of specimens according to established procedures.

+ Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.

+ Checks patient records for accuracy and completeness, taking corrective steps as necessary.

+ Review patient records to determine appropriate consultative pathologist and/or laboratory.

+ Determine patient insurance status and source of consultation to ensure appropriate billing.

+ Transcribe diagnosis and other clinical information into LIS.

+ Make corrections and edits to reports as per pathologist instruction.

+ Participate in training of new staff members.

+ High school diploma or equivalent.

+ 3 years administrative experience preferred.

+ Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

+ Ability to use applicable MS Suite products.

+ Working knowledge of business processes and procedures.

+ Knowledge of basic accounting and financial principles and functions. Ability to analyze data and use basic reasoning skills.Licensure, Certifications, and Clearances:

+ Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran