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Position Details

Position Information

Announcement Number STAFF - VA - 26161

For questions regarding this position, please contact:

Cheryl McDonald

[email protected]

406-994-5629

Classification Title Maintenance Svcs Mgr II

Working Title Assistant Director – Facilities Services

Brief Position Overview

Facilities Management is comprised of: Facilities Services, Planning, Design & Construction ( PDC ), Engineering & Utilities, Safety & Risk Management, and Central Operations. Additionally, University Facilities Management has dedicated technical support in the areas of Human Resources, Budget & Accounting, and Information Technology. The Assistant Director reports to the Director of Facilities Services and assists and supports the Director in the efficient management of human, fiscal and physical resources that provide and maintain facilities and infrastructure supporting the mission of the university.

Position Number 4M0769

Department Facility Services

Division University Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $115,000 annually, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

Facilities Services is charged with the maintenance and operations of all university buildings, grounds, and infrastructure systems and consists of four major work groups — Work Control/Campus Maintenance, Mechanic/Equipment shop, the Landscape & Grounds department, and the Custodial Services department. These work groups are responsible for supporting the University Mission through maintaining, repairing, renovating, and improving the grounds, infrastructure, and buildings of the MSU campus.

The Assistant Director assists and supports the Director in running the business of Facilities Services while ensuring consistent and equitable application of policies and procedures in the management of personnel, service programs, and Campus Event support.

In conjunction with the Director of Facilities Services this position will plan, prioritize, schedule, assign, supervise, evaluate, and participate in the work and direction of the Facilities Services team including developing and implementing budget, goals, objectives, policies, and priorities; establishing strategic direction; and developing long range plans for improvements including sustainable operations.

The position requires strong leadership skills, knowledge of infrastructure and building systems, managerial skills, and excellent communication abilities. This position will interface with a variety of campus partners, customers, and contractors to define and meet University needs and goals.

Duties and Responsibilities

+ In collaboration with the Director of Facilities Services establishes priorities and guides overall coordination of Facilities Services operations including Work Control/Campus Maintenance, Mechanic/Equipment shop, the Landscape & Grounds department, and the Custodial Services department.

+ Assists in the development, implementation, and control of the Facilities Services budget and consequent activities.

+ Informs decisions by evaluating, formulating, and advancing suggestions to improve departmental policies, procedures, processes, and goals.

+ Works with Department Managers to assemble data/information to inform decisions on staffing, equipment, and policy/procedure.

+ Works with Department Managers and Campus partners to evaluate and improve service delivery programs and processes.

+ Monitors and reviews personnel transactions and support programs including training, employee development, leave use, and personnel coaching/counselling, hiring, and discipline.

+ Advises Director on staffing requests and HR related tasks including employee advancement/progression, writing/revising job descriptions, CBA negotiations, and disciplinary procedures.

+ Monitors, reviews, and provides reports on division activities, including information such as work accomplished, planned, or backlogged; Preventive and Scheduled maintenance effectiveness; estimated versus actual expenditures; stock levels and purchases; and maintenance program costs.

+ Assists Director in Administrative tasks such as invoice approval, key requests, contract approval, and HR processes.

+ As designated by the Director, represents Facilities Services on ongoing Campus committees, such as the University Facilities Planning Board, Campus Sustainability Advisory Committee, Space Management Committee, ADA Committee, and others.

+ In the absence of the Director, is responsible for overall departmental supervision and management including signatory coverage, attending meetings and special events. Acts as the principal representative to the AVP for University Facilities Management regarding all Facilities Services matters, as well as serving as the institutional representative to professional organizations such as APPA (Association of Physical Plant Administrators).

Required Qualifications – Experience, Education, Knowledge & Skills

+ Have a 4-year degree in engineering, architecture, business administration, construction management or five (5) or more years in relevant work experience within public education facilities or similar institutional setting.

+ Demonstrated success in personnel supervision and management.

+ An understanding of an academic environment.

+ Experience leading a Landscape and Grounds operation in a University setting

+ Working knowledge of computerized systems/software appropriate to Facilities Operations.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Master’s or similar degree in public administration, business administration, engineering, architecture, or construction management.

+ Five or more years Facilities Management experience in a public education facility

+ Experience managing large scale snow operations in an institutional/heavy commercial setting

+ Experience in commercial waste management including fleet operations with focus on waste diversion

+ Experience in a Union environment.

+ Experience Using Assetworks ( AIM ) Computerized Maintenance Management System.

The Successful Candidate Will

+ Highly skilled in work planning, delegation, and the ability to motivate and communicate with a wide variety of personnel and departments delivering and enhancing the work and learning environment through professional, trade, and technical work.

+ Provide strong personnel management and mentoring skills.

+ Ability to promote and incorporate institutional Mission and Goals into work plans, operational programs, and events.

+ Ability in program planning and implementation and creating innovative solutions to complex problems.

+ Represent the University and Facilities Management interests to a wide variety of constituents.

+ Excellent verbal and written communications skills, including public speaking, presentation, training, and facilitation skills.

+ Assume responsible charge of departmental and program activities; provide strong leadership; and work productively with a diverse group of on- and off-campus personnel and entities.

Position Special Requirements/Additional Information

The final candidate selected for this position will be required to successfully pass a background check.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on October 27, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.