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Administrative Assistant - Expert

Position Purpose:

Provide basic office administrative and clerical support to senior manager(s) or an office. Generally act as the first point of contact of the office. Areas of responsibilities include drafting correspondences, answering phones calls, coordinating meetings, arranging travels and ordering office supplies and other office duties as required.

Key Accountabilities:

- Answer and screen telephone calls and direct messages and calls to appropriate person

- Review and sort incoming mail, deliver to appropriate person

- Make domestic and international travel arrangements and schedule appointments as needed

- Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)

- Manage calendar including scheduling meetings, rooms and appointments

- Track expenses and manage corporate credit cards

- Perform other administrative duties including filing, photocopying, faxing and ordering and maintaining office supplies, office relocations, phone, computer service

- Gather information and conduct research as required

Department: Global Research

Business or Functional Unit: Global Research

Has this role been open before? If yes, please provide the request number. No

What are the hours of work? Please specify break times as well. 8:30am to 5:00pm - Monday Thru Fridays - in the office

Will overtime be required (Y/N):

If yes, please provide forecasted overtime. No

Is there opportunity or strong likelihood for an extension, or conversion to full time employee? Possibly but unknown

Do you have upcoming planned vacation or absences? If yes, who will be backup in your absence? Not at this time

Describe your department - size, structure, team culture In NY about 85 employees in Research - the admin team consists of 5 admins

Daily Responsibilities:

Describe a typical day in the life

Processing expenses through Concur, booking travel, copying, mailing, registering visitors with the building security.

What program/technology/software knowledge is essential for this role? Describe in what capacity the selected candidate will be using it?

Concur and Microsoft Office

Must-have Skills/Experiences and/or Education, certifications, qualifications, designations:

Being proactive, able to multi-task and have Concur and Microsoft Office knowledge. Have a positive can-do attitude

Nice-to-have Skills/Experience and/or Education, certifications, qualifications, designations:

Intake Questions Please Complete

Soft Skills: Click here to enter text.

Languages: Please describe the level of proficiency required for each language (i.e. written, verbal, etc.)

English

Please describe the work environment:

Example: Is the position on-site or working from home? Will set her desk up in the office. This position is in the office 100%.

If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells

_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands –_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _–_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.