• Substitute Secretary

    Marion Independent School District (Marion, IA)


    Substitute Secretary JobID: 1194

     

    + Position Type:

     

    District Support Staff

     

    + Date Posted:

     

    10/13/2025

     

    + Location:

     

    Marion Independent School District

     

    JOB TITLE: Substitute Secretary

     

    REPORTS TO: Principal

     

    PURPOSE: Provide temporary, essential administrative and clerical support during staff absences. The ideal candidate will be responsible for managing the front office operations, including answering phones, greeting visitors, managing student records, and handling various clerical tasks.DUTIES and RESPONSIBILITIES:

     

    + Act as secretary and receptionist for the Principal and Associate Principal performing any duty delegated by any of them.

    + Answers telephone, tending routine inquiries; refers calls when needed.

    + Sorts teachers’ mail and distributes same in mail boxes.

    + Types letters, memoranda, reports, bulletins, forms, etc.

    + Organizes supplies and instructional materials for distribution to teachers.

    + Maintain a log of visitors to the school.

    + Process building purchase orders in conjunction with Central Office.

    + Keeps accurate data on personnel absences and records for substitute teachers.

    + Responsible for arranging substitutes for any faculty who is absent.

    + Work cooperatively with staff in other offices with the completion of large or time sensitiveprojects or emergencies.

    + Display ethical and professional behavior in working with everyone who communicates or isassociated with the office. Serve as a role model for students and staff in demonstrating positiveattitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic.

    + Protect confidentiality of records and information about students and staff, and use discretionwhen sharing any such information within legal confines.

    + Maintain positive attitude with students, staff, parents, and visitors.

    KNOWLEDGE, SKILLS and ABILITIES:

    + Ability to communicate effectively and maintain positigve working relationships.

    + Ability and willingness to be flexible and respond to the changing needs of students and the district.

    + Ability to handle information in a confidential manner.

    + Ability to prioritize and coordinate multiple tasks.

    + Ability to convey a positive and professional image to students, families and colleagues.

    + Ability to use and integrate technology appropriately in daily work which includes, but is not limited to, application of basic computer skills to effectively use email, internet, word processing and ipad applications.

     

    WORKING CONDITIONS: T he work envir onment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary based on activities taking place.

     

    *The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Board’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

     

    The Marion Independent School District is an EEO/AA employer.

     

    Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, will be directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator, Janelle Brouwer, Superintendent, Marion Independent School District, Marion , Iowa 52302; or by telephoning 319-377-4691. Inquiries or complaints regarding sex discrimination may be referred to the District’s Equity and Title IX Coordinator, Gretchen Kriegel, Assistant Superintendent, 777 South 15th Street, Marion Iowa, 52302, 3190377-4691, [email protected].

    EQUAL EMPLOYMENT OPPORTUNITY

    Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Equal Employment Opportunity Commissions, Milwaukee Area Office, Reuss Federal Plaza, 310 West Wisconsin Ave., Suite 800, Milwaukee, WI., 53203-2292, (800) 669-4000 or TTY (800) 669-6820. http://www.eeoc.gov/field/milwaukee/index.cfm or the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, Iowa, 50319-1004, (515) 281-4121 or 1-800-457-4416, http://www.iowa.gov/government/crc/. This inquiry or complaint to the federal office may be done instead of, or in addition to, an inquiry or complaint at the local level. Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.