• Project Coordinator

    Actalent (Tulsa, OK)


    Job Title: Project Coordinator

    Job Description

    The Project Coordinator will be responsible for coordinating project team activities and supporting Project Managers with project logistics. This role requires mentoring and training less experienced project coordinators, ensuring seamless project execution.

    Responsibilities

    + Prepare cost re-projections and budget variance explanations for project spending.

    + Prepare contract requisitions and participate in the bidding process.

    + Coordinate the work order process from creation through in-serving and closing.

    + Coordinate project meetings, including strategy/project planning, kick-off, pre-bid, preconstruction, and status meetings.

    + Communicate with project team members, TCRs, engineers, and designers on behalf of the Project Manager.

    + Support Project Manager in preparing and updating PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, and Project Completion Punchlist.

    + Coordinate project logistics, including arrangements for temporary office/jobsite facilities, electricity, securing permits, and lay down yards.

    + Prepare re-projections of project spending and cash flows, monitor budget variance, and track/analyze costs.

    + Provide analysis and verification for SOX activities.

    + Track, analyze, and submit information for un-vouchered liabilities (UVLs) and develop invoice data for billable work orders.

    + Create contract requisitions and assist in preparing Request for Proposal and Scope of Work.

    + Prepare bid evaluations, assist in bid analysis, and awarding of contracts.

    + Communicate with Supply Chain and work with Contractors on various items such as UVLs, invoices, contracts, proposals, and Affidavit of Completion (AOC).

    + Coordinate work order process reports, place work orders in service, prepare journal entry reclassifications, and complete Major Plant in Service report.

    Essential Skills

    + Proficiency in telecommunications, project coordination, and construction.

    + Experience with project budgets, Excel databases, and Excel pivot tables.

    + Three years of experience in project budgets, projections, and cost tracking/analysis.

    + Three years of experience with accounting principles (debits and credits).

    + Proficiency with Microsoft Office projects and experience with financial costing software.

     

    Additional Skills & Qualifications

     

    + Bachelor's or Associate's degree in Construction Management, Engineering, Accounting, or Business.

    Work Environment

    The work environment is an engineering office that is quiet and promotes a laid-back atmosphere. Engineers will share an office with another engineer, and the dress code is business casual. Teamwork is highly encouraged and frequently occurs.

    Pay and Benefits

    The pay range for this position is $30.00 - $35.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Tulsa,OK.

     

    Application Deadline

     

    This position is anticipated to close on Oct 27, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.