• Accounts Payable Specialist

    Aston Carter (Tampa, FL)


    Job Title: Accounts Payable SpecialistJob Description

     

    We are seeking a dedicated Accounts Payable Specialist to manage the full cycle accounts payable processing. This role involves high-volume invoice processing, including validating charges, general ledger, intercompany, and multi-location allocation coding. The successful candidate will work closely with the Procurement Department and multi-level approvers to ensure timely invoice approval, utilizing a threshold delegation matrix.

    Responsibilities

    + Process high-volume invoices and validate charges, ensuring accurate general ledger, intercompany, and multi-location allocation coding.

    + Validate purchase orders and receiving in the inventory-based software to perform 3-way matching, resolving discrepancies with the Procurement Department.

    + Work with multi-level approvers for timely invoice approval using a threshold delegation matrix.

    + Collaborate with the purchasing department to resolve discrepancies in the inventory-based software.

    + Manage vendor relationships and reconcile invoice and payment discrepancies.

    + Review vendor statements and complete monthly Excel-based reconciliations.

    + Collaborate with the AP Lead to assist with team deadlines, ad-hoc reporting, data analysis, staff training, and special projects.

    + Maintain and organize accounts payable records in a cloud-based, paperless environment.

    + Maintain vendor W-9s, contracts, and certificates of insurance.

    + Ensure compliance with company policies and procedures while managing numerous vendor accounts.

    + Assist with month-end close deadlines and accruals, continuously seeking process improvements for increased efficiency.

    + Perform other duties as assigned to support the accounting and payable department.

    Essential Skills

    + Accounts payable processing

    + Invoice processing

    + Purchase order validation

    + Three-way matching

    + Invoicing

    + Data entry

    + Reconciliation

    Additional Skills & Qualifications

    + High school diploma or GED required.

    + Associates or Bachelor’s degree preferred, or equivalent years of experience.

    + 3-5 years of consistent full-cycle accounts payable experience with advanced understanding of basic accounting principles.

    + Experience with financial ERP modules (Oracle/NetSuite a plus).

    + Proficiency in Excel spreadsheets.

    + Experience with ENVI inventory software (IOS System) is a plus.

    + Knowledgeable in Microsoft Teams.

    + Strong attention to detail and organizational skills.

    + Critical thinking ability.

    Work Environment

    The team consists of two accounts payable clerks and a manager, with plans to expand by adding two more individuals. The work hours are from 8:30 AM to 5:00 PM with a half-hour lunch break. As the organization is growing by building new clinics and acquiring new organizations, this role offers an excellent opportunity to join a dynamic and expanding team.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Tampa, Florida.

    Pay and Benefits

    The pay range for this position is $25.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Tampa,FL.

     

    Application Deadline

     

    This position is anticipated to close on Oct 27, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.