"Alerted.org

Job Title: General/TMS Clerk

Clearance: Secret

Job Description:

The General Clerk is responsible for performing various administrative and clerical tasks to support daily office operations. This role requires strong organizational skills, attention to detail, and managing multiple tasks efficiently. The General Clerk ensures smooth workflow by maintaining records, managing correspondence, and supporting team members and supervisors.

Roles and Responsibilities:

+ Administrative Support:

+ Perform routine clerical tasks such as filing, data entry, photocopying, and scanning documents.

+ Draft, edit, and proofread correspondence, memos, and reports.

+ Record Management:

+ Maintain and organize office files, ensuring they are accurate and up-to-date.

+ Retrieve documents and records for team members or supervisors upon request.

+ Perform regular audits to ensure proper filing and documentation practices.

+ Scheduling and Coordination:

+ Assist in scheduling meetings, appointments, and conference calls.

+ Manage office calendars and ensure deadlines are met.

+ Work Order Management:

+ Issue, track, manage, and submit work orders for completion.

+ Ensure accurate and timely submission of work orders, coordinating with relevant departments as needed.

+ Customer and Team Interaction:

+ Greet and assist visitors professionally and courteously.

+ Handle inquiries from internal and external stakeholders promptly and professionally.

+ Collaborate with colleagues to ensure timely completion of tasks and projects.

+ Inventory and Supplies Management:

+ Monitor and replenish office supplies as needed.

+ Maintain records of office inventory and place orders for necessary items.

+ Ensure equipment such as printers, copiers, and fax machines are functioning properly.

+ Data Entry and Reporting:

+ Enter and update data in office systems or databases accurately.

+ Generate reports and summaries for management review.

+ Perform basic calculations and compile financial or statistical information as required.

Duties:

+ Ensure all office documents and records comply with company and governmental policies and procedures.

+ Support the preparation of presentations, spreadsheets, and other office materials.

+ Perform other general administrative tasks as assigned by supervisors or managers.