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Job Description

Live-In Superintendent II – Borinquen Court/Tres Puentes

ABOUT US

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting that enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.

Job Summary

Under the direct supervision of the Area Manager, the superintendent is responsible for proper upkeep and maintenance of the building with the goal of providing a safe, well-maintained facility for residents and staff. The Superintendent will carry out all repairs and preventive maintenance tasks within the building and on the grounds. He/she will be responsible to ensure that all maintenance and custodial work is being done properly and in a timely manner. The superintendent will also oversee projects to guide them to successful and timely conclusions. The superintendent must demonstrate a consistent ability to be flexible to the changing daily needs of the community and to prioritize effectively.

Additionally, the Superintendent will coordinate and collaborate with all the building and WSFSSH staff to create and maintain an environment of respect and compassion, which enhances the dignity and safety of the residents, staff, and visitors.

Please Note: The Borinquen Court/Tres Puentes complex consists of three interconnected buildings – Borinquen Court, Tres Puentes East and Tres Puentes West. Borinquen Court is a 145 unit building constructed in 1981, Tres Puentes East is a 56-unit building constructed in 2018 and Tres Puentes West is a 119 unit building constructed in 2018. The buildings share one common entrance and front desk, but many of the building systems such as HVAC are separate and distinct. This is a full-time position required to be on-site 5 days a week and to respond to emergencies after hours. .

Job Duties & Responsibilities

Responsibilities include but are not limited to:

Specific responsibilities include:

+ Prepare vacant apartments (within thirty (30) days) for occupancy

+ Assure that needed Painting, Carpentry, Plumbing, Electrical, Heating, Ventilation and Air Conditioning tasks (repairs, upgrades, cleaning, basic maintenance) are performed in a competent and timely manner

+ Maintain grease traps

+ Strip and wax floors

+ Perform minor repairs on small appliances, including: roof fans, air-conditioners, stoves, refrigerators, etc

+ Implement energy and water conservation projects as mandated by owner/management

+ Ensure that all maintenance and custodial work in the building is being done properly and in a timely manner

+ Ensure that all tenant work requests are responded to within 24 hours, however, in case of emergency, ensure that the situation is addressed immediately.

Documentation:

+ The superintendent must submit to management the following:

+ Written requests for janitorial, maintenance, and repair supplies when needed.

+ Superintendent Weekly Report with attached completed work request orders

+ Daily maintenance log report

+ Janitorial supplies inventory list

+ Apartment appliances list with model and serial numbers

+ Fire extinguisher and smoke/carbon detector location list

+ Exhaust fan location list

+ Provide a weekly heating report and follow up on heat complaints during the heating season months (October 1st-May 31st)

Equipment:

+ Ensure that all operating equipment is maintained properly and implement procedures in the event of equipment malfunctioning

+ Perform preventive maintenance checks on all machinery and report any defects and preventive measures to management; also, monitor, and ensure that proper preventive maintenance tasks are being performed thoroughly as prescribed, and on schedule

+ Observe water, electrical meters, and boiler system gauges to ensure proper operation, and report any malfunctions to management

+ Liaison with service contractors i.e. (heating system, generator, elevator, compactor, laundry machines, and fire alarm system) when necessary, in case of break-down or emergencies

Garbage:

+ Assure proper on-site recycling procedures that the building complies with all mandated recycling programs

+ Assure that all staff handling garbage follow appropriate procedures and wear protective attire i.e. goggles, gloves, rubber apron, steel toe boots

+ Ensure the proper functioning and cleanliness of the compactors chute

+ Ensure that the garbage is bagged properly according to sanitation codes, and that garbage and recycling items are set out for pickup as scheduled

Code & Compliance:

+ Assist with all code compliance items, with the goal of maintaining consistent and complete compliance with all code requirements. Due to the different age and size of the buildings, different codes may apply to the three different buildings.

+ Provide building access to all Government agencies, accompany them on inspection, and report any issues or deficiencies immediately to management. Because the three buildings were constructed at different times, while some inspections cover the entire complex, others are separate and distinct for each building.

+ Monitor tags on fire extinguishers and any other fire safety equipment, and report any deficiencies to management

Building & Grounds:

+ Ensure the operations and maintenance of all three buildings are held to the same standard.

+ Ensure that all glass windows and exit doors are clean and free of obstruction. In addition ensure that doors are self-closing and windows open and close properly

+ Ensure that common areas inside and outside the building, are smoke free, clean, and free of hazards

+ Ensure that area in front of the building, including sidewalks, are safe and free of graffiti, debris and other hazards

+ Ensure that grounds/garden/backyard and parking lot areas are clean, well maintained, and free of debris

+ Assure that snow removal is done in a timely manner; maintain sidewalks free of ice and slipping hazards

Other:

+ Work as a member of a team to establish and maintain high level of care and respect for and communication with residents

+ Work cooperatively with other staff members

+ Share information about resident progress, needs, and problems with other staff in accordance with WSFSSH Confidentiality Policy

+ Attend training sessions and conferences as required for enhancement of job skills

+ Implement emergency procedures as necessary

+ Submit all required reports in a complete and timely manner

+ Assist with other duties as directed

Required Knowledge Skills & Abilities

+ At least 21 years of age.

+ Minimum of 5 years of experience in building maintenance, preferably as a Superintendent

+ Experience and/or training in painting, boiler maintenance, electrical, plumbing, air conditioning, small appliance respires and carpentry.

+ Prefer person holding Sprinkler and Stand-Pipe Certificate, Certificate of Competency from HPD, and a Boiler License. Sprinkler and Stand-Pipe Certificates will be required before the 90-day probation period ends

+ Able to work in a multicultural and diverse environment

+ Able to speak, read, and write English (as required by DSS regulation 487.9.13).

+ Preferred bi-lingual (English/Spanish).

+ Able to perform job responsibilities

Required and Preferred Education, Experience and Credentials

+ Must hold S-13 (FDNY Certificate of Fitness - Standpipe Systems)

+ Must hold S-95 (FDNY Certificate of Fitness for Supervision of Fire Alarm Systems and other related systems)

Physical Requirements

+ This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE).

+ Must be able to lift at least 25+ lbs.

+ Must be able to stand for extended periods of time.

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

EEO Policy or Statement

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.

Monday through Friday from 08:00 am to 05:00 pm

40 Hours