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ADMINISTRATIVE COORDINATOR 3

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ADMINISTRATIVE COORDINATOR 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

R00110320

Department

LSU-Baton Rouge

Opening Date

10/14/2025

Closing Date

10/27/2025 12:01 AM Central

+ Description

+ Benefits

About this Job

Job Description:

Facility Services is the entity that maintains the buildings, utility systems and grounds for Louisiana State University. The Customer Service Center staff plays a vital role in coordinating the activities of the staff with the campus community. This position could be asked to work overtime as needed. This position is vital to support the LSU EOC. This position is responsible for the data integrity in the CMMS and workday system in regards to creating work orders, invoice processing, and asset management.

Job Responsibilities:

Work Flow: The position is responsible for assisting the department in administering and managing the FAMIS system and its various functions ensuring the smooth work flow between departments. Ensure accurate daily data input of information into the system. The Representative must be able to scan and electronically attach files containing additional information, such as specifications, diagrams, instructions, etc. to work orders.-35%

Customer Service: Assist campus community by setting up work orders for crews and researching issues within the system. Training fellow employees to use the CMMS. Query the CMMS database and generate reports as requested by the Facility Services Administration and Managers. Properly assign work orders to the correct working crew and notify as needed.-25%

Budgets: Ensures correct accounting and billing types on Work Orders within CMMS.-25%

Effective Communication: Answer calls, help patrons at the front desk, respond to emails, and other duties as assigned-15%

Minimum Qualifications

MUST BE ABLE TO WORK THE FOLLOWING SHIFTS:

Saturday & Sunday - 6:30AM-10PM

Monday - 11:30AM-10:00PM

Minimum Qualifications:

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .

Job Duties and Other Information

Job Duties:

[In this section, provide a breakdown of the day-to-day responsibilities based on the position description. This helps candidates understand what they’ll actually be doing in the role. Describe the tasks or duties the candidate will be expected to perform, who they will work with, support, or supervise, or what they can expect during a typical day or week.]

Position-Specific Details:

[In this section, provide information such as location, work schedule, career progression, compensation and other pay mechanisms, or legal statements.]

How To Apply:

[In this section, provide instructions for submitting an application and agency contact information.]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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