"Alerted.org

Description

**Closing Date to Apply:** Until Filled

**Hourly:** $34.97/hour to $53.86/hour

Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.

**Benefits:** This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

_Grant County PUD will administer a background check and reference check as part of the hiring process, if selected for this position._

Position Summary

Under general supervision, this position will support a short-term initiative focused on the cleanup, reorganization, and optimization of PolicyTech. This role will be instrumental in improving the storage, accessibility, and tracking of key organizational documents, including policies, programs, procedures, and reference materials.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable

accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

+ Assess current document management systems and identify areas of improvement.

+ Clean up, archive, and reorganize existing digital files and documentation.

+ Develop and implement improved storage structures, naming conventions, and metadata tagging.

+ Establish and document clear processes for the creation, storage, and maintenance of organizational documents.

+ Collaborate with cross-functional teams to gather input and ensure alignment with organizational needs.

+ Improve tracking and version control systems for policies, procedures, and reference documents.

+ Create user guides or training documentation for updated systems and processes.

+ Ensure compliance with internal standards and any applicable regulatory requirements.

+ Assist with implementing changes within PolicyTech.

+ Update information within PolicyTech to better track stored documents.

+ Work with Regulatory Specialist to utilize expanded PolicyTech functionality.

+ Assist with departmental projects and initiatives as directed.

+ Participate in team meetings and contribute to Document Management related discussions.

+ In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.

+ Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD/IBEW Local 77 Code of Excellence.  The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.

+ Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.

+ Actively participate in all aspects of our safety program, including but not limited to:

+ Following all safety policies and procedures;

+ Alerting supervisors and coworkers to unsafe or hazardous working conditions;

+ Reporting any safety incidents or close calls within 24 hours to your supervisor; and

+ Accepting feedback from supervisors and coworkers regarding your own safety performance.

**Required Qualifications** (Education and Experience, License, and/or Certifications):

+ Experience with PolicyTech

+ Experience with enterprise document management systems

+ High school diploma or equivalent.

**Preferred Qualifications** (Education, Experience, Licenses & Certifications):

+ Experience in an office environment.

Other Knowledge, Skills & Abilities

+ Demonstrates adaptability, effective organizational habits, and willingness to learn.

+ Strong verbal and written communication skills.

+ Ability to manage multiple tasks and priorities efficiently.

+ Knowledge of Microsoft Office Products.

+ Ability to collaborate with the team.

+ Ability to handle sensitive information and maintain confidentiality.

+ Willingness to learn and adapt to new processes and technologies in the workplace.

+ High attention to detail and performing tasks accurately.

Physical Requirements

+ Position may be eligible for hybrid work arrangement: ☒Yes ☐No

+ Majority of work is performed in the field, with some work a standard office setting.

+ Will perform work onsite at the locations of the assigned Business Units.

+ Typical shift of employees in this position: ☐8 hours ⊠ 9 hours ⃞ 10 hours ⃞ 12 hours

_*For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE)._

_The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas._

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.