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Technician III-Faculty Load & Compensation & Class Scheduling Limited

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Technician III-Faculty Load & Compensation & Class Scheduling Limited

Salary

$4,238.00 Monthly

Location

Multiple Locations, CO

Job Type

Full Time

Job Number

GJE-000998-10/2025

Department

Front Range Community College

Opening Date

10/14/2025

Closing Date

10/20/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

3645 W. 112th Ave Westminster, CO or 2190 Miller Drive Longmont, CO

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Annette Morales 303-678-3800 [email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Who We Are

We are the largest community college in Colorado, enrolling close to 28,000 credit students annually in a diverse service area with broad cultural and recreational activities. We were one of 30 colleges in the initial American Association of Community Colleges Pathways Project (https://www.aacc.nche.edu/programs/aacc-pathways-project/) , recently selected as a “Most Promising Place to Work” in Diverse Magazine, and profiled as one of six top community colleges for transfer student success in a recent Aspen Institute publication. Our online learning program has twice been listed recently as one of the top 10 community college online programs in the country.

We have strong commitments to student success and to inclusion, equity, and diversity. We are actively seeking to hire a workforce that matches our student community. We are an emerging Hispanic Serving Institution and expect to reach HSI status by 2024 or 2025.

We have worked hard to create a culture of collaboration, innovation, and pride and seek people who share those values and our commitments to student success and equity.

In addition to rewarding and meaningful work, Front Range Community College (FRCC) offers a comprehensive benefit package designed to provide you and your eligible dependents, including domestic partner, with a broad range of employer paid and employee paid benefit options including:

+ Medical, Dental, Vision, Life and Disability benefits,Health Benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) .

+ Strong, secure, yet flexible retirement benefits,Colorado PERA (https://www.copera.org/) .

+ Access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges.

+ Access to anEmployee Wellness Program (https://dhr.colorado.gov/state-employees/employee-wellness-program) andEmployee Assistance Program (CSEAP) (https://cseap.colorado.gov/) .

+ A comprehensive leave program, including: annual and sick leave, paid holiday and winter break (we are closed the week between December 25 and January 1.)

+ Access to an abundance of professional development opportunities at FRCC.

+ Opportunities to work remotely 1 day per week.

+ This position does require a strong on-campus presence on the Larimer Campus (Fort Collins) and will need to travel occasionally to all two FRCC Campuses.

+ This position works the following shift: 8:00 am-5:00 pm, M-F with one day remote.

+ This position can work from either the Westminster Campus (Westminster) or the Boulder County Campus (Longmont).

This is a limited-term position expected to last up to one (1) year.

Continuation of employment beyond this period is not guaranteed and will depend on departmental needs and funding availability.

Description of Job

GENERAL SUMMARY:

The FLAC/Schedule office provides administrative support for internal customers (e.g., deans, chairs, leads, faculty, instructors, staff, and students), specifically those that impact faculty pay, adjunct instructional pay, course scheduling, room assignments and other items related to Academic Affairs. This office and position also provide support for Associate Vice President of Academic Success. (FLAC–Faculty Load and Compensation and Class Scheduling)

This position reports to the Manager, Scheduling under the Director, Academic Operations. The position performs duties in compliance with the Colorado Community College System (CCCS) policies and procedures and in compliance with the FRCC Faculty Compensation Handbook which updates annually. This position also serves a college-wide function and provides backup as needed for other team members as needed. This position uses informed judgment and experience to build courses within the schedule in a way that will facilitate the correct payment method. This position works directly with Chairs and Deans to determine the most appropriate compensation method and coding for faculty and instructors based on the guidance provided by the Compensation Handbook. This position works directly with the Human Resources FLAC point person and with the Payroll Office to research and resolve discrepancies in payment of instructor and/or faculty load and overload contracts. This position supports budget projection and development work as related to course scheduling and faculty staffing patterns related to faculty load and instructor employment each semester and conducts annual course- schedule efficiency audits. This position is required to engage in annual professional development to remain cross-trained to be able to perform all tasks required of the team.

DUTIES:

Process Faculty and Instructor Payments and Assign Faculty and Instructors to Courses

Serves as a contract generator for Faculty and Instructor work assignments. Assign Faculty and Part-time Instructors to courses in FRCC’s Student Information System (Banner) and ensure contracts route properly through the payment process. Identify and resolve issues to ensure proper and timely payment to Faculty and Part-time Instructors. Typical tasks include but aren’t limited to:

• Review faculty load forms to ensure proper sequencing of work load, and send back to instructional departments for corrections as needed.

• Based on faculty load forms submitted by departments determine and build faculty work load contracts.

• Based on information received from instructional departments and Concurrent Enrollment, assign part-time instructors to courses in Banner and build workload contracts. This includes non-instructional assignments.

• Cancel courses, course assignments and workload contracts when enrollment doesn’t meet pre-established parameters. Determine Teaching Stipend amounts and process contracts where necessary.

• Create training material for Instructional Deans and Department Chairs on completing faculty load forms and contract request.

• Cross train team members on contract generation and course scheduling.

• Manage approval queues by running reports to identify outstanding contracts.

Developing the Course Schedule

Supports the AVP, Instructional Departments and teammates with developing the schedule of classes for the college. Typically, duties include, but aren’t limited to:

• Create new course sections into the current system.

• Complete edits to existing sections as directed by Instructional Departments and Deans

• Verify Carnegie contact hours for each section to ensure required contact hours are met

• Generate reports and audit existing schedule for errors and recommend solutions to Instructional Departments and Deans

• Assign sections to rooms/labs for the semester based on needs of specific courses. Ensure there are no room conflicts

• Reserve rooms in Ad Astra (Scheduling Software) for non-instructional requests.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Three years of high-level experience working in database management and with Excel. This includes applying appropriate guidelines to ensure accurate sequencing of data input and conducting thorough audits to ensure accuracy. (Part-time experience will be pro-rated)

Substitutions:

Appropriate education will substitute for the required experience on a year-for-year basis. (YOU MUST SUBMIT A COPY OF YOUR UNOFFICIAL TRANSCRIPTS WITH YOUR APPLICATION BY THE CLOSING DATE IF YOU ARE APPLYING USING THIS SUBSTITUTION).

REQUIRED COMPETENCIES:

+ Excel, Outlook and Database: Create and manipulate spreadsheets to extract data. Maneuver within databases to entering and extracting information. Communicating through email in an effective manner. Working within formal database systems.

+ Microsoft Office: Working within Word, Excel, Outlook, Office 365, SharePoint.

+ Critical thinking:Identify and fix issues/bottlenecks with FLAC and assist approvers as needed. Creating and building Faculty and Instructor contracts based on the Compensation Handbook and input from Instructional Deans. Piece together different sources of information when creating contracts. Identify issues with course schedules and fix issues. Complete schedule audits during the schedule building process.

+ Relationship Building:Provide support to departments, staff and faculty.

+ Equity, Inclusion & Diversity: Ensure classes are scheduled with EID in mind, procedures consider EID when created or enforced.

+ Customer service: Provide prompt and reliable customer service to Instructional Deans, Staff, Faculty, Instructors regarding the FLAC process.

+ Communication: Provide accurate and timely communications regarding FLAC and course scheduling, vary communication styles depending on the audience.

+ Detail Oriented: Closely review data in databases, reports, and spreadsheets, to ensure proper alignment with policies and procedures when creating/ locking contracts and editing course schedules.

+ Data entry: Enter data accurately into databases and spreadsheets.

+ Time management/Prioritization:Prioritize timing of generating contracts to ensure Faculty and Instructors get paid in a timely manner. Make edits to course schedule when appropriate.

NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT: Must submit to and successfully complete a pre-employment background check. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of Human Resources with an official disposition of the charges.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

Supplemental Information

FOR CURRENT OR FORMER STATE CLASSIFIED EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

This posting may be used to fill one or more similar positions in the future.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

Comparative Analysis: All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application material. Applications may be used to assess and rank applicants who meet the minimum requirements, cut to a top group, or establish an eligible list for referral to the position, along with an eSkill assessment subject to change based on size of qualified applicant pool.

Be sure your application material specifically addresses your qualifications, experience and accomplishments as they relate to the duties, minimum qualifications, substitutions, and preferred qualifications listed, including answering all supplemental questions thoroughly and with great detail. Attach additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions may result in your application not being accepted for this position and may affect your score or inclusion in the final pool of qualified candidates.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Front Range Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Bob Gregory at [email protected] 303-404-5473.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA)

The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth.

If you are an individual who wishes to request reasonable accommodations for an exam, you must do so at least three days prior to the administration of the exam. Please refer to the contact information on the exam scheduling notice or on the specific job announcement.

Notice to Prospective Employees:

Front Range Community College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

+ Front Range Community College's alcohol and other drug policy

+ VAWA policy

+ Campus security policies

+ Campus/community resources

+ Where to find registered sex offender information

+ Crime statistics for the previous three calendar years

+ Reporting crimes

The Campus Security Report can be accessed in two ways:

+ By going to the internet website at: Clery Act Information (https://www.frontrange.edu/docs/default-source/Being-a-Student/safety-security/campus-security-report.pdf) (Download PDF reader)

+ Printed copies of the FRCC Campus Annual Security Report are available on request through the Dean of Students Affairs Office and any college Campus Security and Preparedness Office

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Do you have prior work experience at a community college or other academic environments? If yes, please describe your experience.

02

What types of data entry have you performed? Please include the programs you have utilized and your years of experience.

03

Please describe your experience utilizing Excel? If yes please describe that experience. Include examples of types of spreadsheets you have created and what functions and formulas you have used.

04

Do you have experience utilizing Microsoft Office software applications, specifically, OneDrive, Outlook, Word, Teams, SharePoint? How would you describe your proficiency using them? Please include specific examples of how you used these applications.

05

Do you have experience working with a formal database system such as Banner, Access? If yes, please explain your experience, including what systems you used.

06

Do you have experience interpreting and explaining policies, procedures and guidelines? If yes, please explain.

07

This position requires a high level of accuracy and attention to detail. Can you share examples from your past work that demonstrate your ability to manage detailed tasks effectively?

08

Describe your time management/prioritization skills. Give at least one example of how you have used these skills to complete work and/or projects ahead of or according to schedule.

09

Do you have experience utilizing your problem-solving skills? Describe a time you had to problem solve. Describe the incident, what steps you took, and the outcome.

10

Please describe your customer service experience. What type of business were you working in and what was your responsibility with regards to customer service?

11

Describe a time when effective communication was critical to your work assignment or position. Include the steps you took to make sure everyone that needed to be included in the communication was.

12

Can you describe a situation where you had to think on your feet to solve a problem? What was the problem, and how did you approach finding a solution in the moment?

13

Imagine you’re presented with a complex issue where there’s no obvious solution. How would you approach breaking down the problem, evaluating different perspectives, and ultimately arriving at a well-reasoned decision?

14

Are you currently or have in the past worked in the Technician Series within the State Classified System? If yes, please give the dates of employment and job title.

15

This is a limited-term position and is anticipated to last for approximately one year. Continuation of employment beyond this period is not guaranteed and will depend on departmental needs and funding availability. Acknowledge that you are aware of this.

+ Yes

+ No

16

The work location for this position can be either the Westminster Campus (Westminster) or the Boulder County Campus (Longmont). What campus would be your preference?

Required Question

Employer

State of Colorado

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Website

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