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Program Supervisor (Storehouse)

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Program Supervisor (Storehouse)

Salary

$54,601.00 - $72,929.00 Annually

Location

Norfolk, VA

Job Type

Permanent Full-time

Job Number

013577

Department

Utilities

Division

Water Distribution

Opening Date

10/14/2025

Closing Date

10/27/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

The City of Norfolk's Department of Utilities is seeking qualified candidates for the position of Program in Operations. This person manages the storehouse, including ordering supplies and materials as well as supervises the storekeepers. This position will be responsible for procuring all materials and supplies, maintaining all records and reports related to the inventory.

Essential Functions

Essential functions include but are not limited to:

+ Supervises storehouse by directing storekeepers, ensuring good customer service, monitoring and evaluating performance, providing guidance and direction monitoring work quality

+ Identifies and reviews customer requirements, ensuring adequacy of available supplies, obtaining best price quotes and delivery from vendors, monitoring vendor performance

+ Monitors for compliance by reviewing purchases to ensure program compliance and establishing methods of assuring compliance with all purchasing and procurement policy, procedures, and guidelines

+ Ensures storehouse record keeping and inventory is accurate and up-to-date

+ Prepares comprehensive financial reports regarding spending and supply projections

+ Assists with compiling year-end reports, statistics and providing analysis of storehouse spending and supplies

+ Evaluates operational requirements for effectiveness and advises manager of known issues and work force needs

+ Assist with developing project-specific language for legal agreements

+ Communicates clearly in written form as well as verbally in person and over the phone

+ Performs various administrative duties including processing payroll, approving leaves and absences, completing performance evaluations and performing disciplinary action

+ Perform all other job duties requiring skills, knowledge and physical requirements as demanded by this position

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Five years experience.

The desired candidate will possess the following:

+ Knowledge of general accounting processes;

+ Knowledge of procurement processes and procedures:

+ Demonstrated leadership skills and supervisory experience;

+ Excellent verbal and written communication skills;

+ Demonstrated interpersonal skills;

+ Knowledge of Microsoft Excel and financial billing systems is preferred;

Additional Information & Requirements

Valid Driver's License

Work Hours: Monday through Friday; 7:00 a.m. to 3:30 p.m.

Work Location: 1316 Ballentine Boulevard, Norfolk, Virginia

This position is designated as an Essential position which means you may be required to work rotating, extended, after hours, weekends and/or holidays in response to emergencies and severe weather events.

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."

03

Please select the highest level of education you have completed.

+ High School Diploma/GED

+ Some College (6 months or more)

+ Vocational/Technical Degree

+ Associate's Degree

+ Bachelor's Degree or higher

04

Do you have a Bachelor's or Master's Degree in Business, Accounting, Finance, or a related field?

+ Yes

+ No

05

This position requires a proficient level of computer skills, specifically Microsoft Office. Please select the response that best describes your Microsoft Office skill level.

+ I have no Microsoft Office experience

+ Beginner

+ Intermediate

+ Advanced

06

Do you have experience performing the following Microsoft Excel tasks? (Please select all that apply.)

+ Compiling data

+ Creating formulas

+ Creating graphs or charts

+ Creating pivot tables

+ Creating reports for analysis

+ Extracting data

+ Organizing data

+ Using formulas

+ I do not have any experience with the above Microsoft Excel tasks

07

Which statement best describes your experience using financial systems/software?

+ I use financial/accounting systems on occasion.

+ I use financial/accounting systems regularly as part of my daily tasks.

+ I am an expert user and have previously participated in the implementation of new financial/accounting software.

+ I do not use financial/accounting systems.

08

How many years of storekeeping experience do you have:

+ Less than 2 years

+ 2-4 years of experience

+ 4-6 years of experience

09

How many years of experience do you have in the collecting, analyzing and reporting data?

+ Less than 2 years

+ 2-4 years of experience

+ 4-6 years of experience

+ I do not have any experience with data analysis

10

Please describe your written communication skills and experience (select all that apply):

+ I have developed written materials for meetings i.e. agendas, issue summaries, meeting minutes.

+ I have created effective, logical, and detailed SOPs and process documents for various audiences.

+ I have drafted white papers, memorandum and written correspondence for signature by senior management.

+ I have edited written materials for accuracy, adherence to policy and organization of material.

+ None of the above

11

How many years of experience do you have as a supervisor and/or manager?

+ 1-2 years of supervisory experience

+ 2 or more years of experience as a team lead

+ 2 or more years of experience as a supervisor or manager

+ I do not have any supervisory experience

12

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

13

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

14

Do you have a valid driver's license?

+ Yes

+ No

15

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

Required Question

Employer

City of Norfolk

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