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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission — with the goal of making the UW the world’s greatest public university, as measured by positive impact — guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.

The Advancement Operations team empowers University Advancement to achieve and sustain its mission and vision. This starts with creating a culture of belonging (https://www.washington.edu/advancement/ua-dei-visions-values-and-actions/) within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

The** **Finance and Administration** **team** **has an** **exciting** **opening** **for** **a** **Program Financial Specialist** **. ** **This is a full-time** **,** **permanent position.

The Program Financial Specialist provides high-level financial and operational expertise to University Advancement (UA), overseeing complex budgeting, reporting, payroll, accounts payable/receivable and compliance functions. This role ensures financial integrity across UA by designing, implementing and enhancing fiscal systems, while delivering strategic analysis that informs leadership decision-making and resource allocation.

With responsibility for managing high-volume business credit card programs, detailed personnel budgets and cross-functional initiatives, the Program Financial Specialist serves as both a subject matter expert and strategic partner. The role applies independent judgment in interpreting policy, evaluating financial practices and recommending improvements, while fostering collaboration across Advancement units, central UW offices and external auditors.

What You Will Do** **:

Business Credit Card Program Oversight

+ Oversee Advancement’s $2.4M+ annual procurement and travel card programs, which consistsof approximately 5,000 transactions across UA, the UW Alumni Association and the UW Foundation.

+ Design, implement and enforce comprehensive policies and procedures for card usage, ensuring compliance with UW, state and federal requirements.

+ Plan, scope, develop and implement a comprehensive audit frameworkto monitor transactions, mitigate fraud risk and ensure adherence to procurement standards.

+ Analyze spending trends, reconcile financial records and prepare compliance reports for leadership,includingrecommendedcourses of action.

+ Coordinate with internal and external auditors, including managing communication with outside parties and coordinatinginternal responses from across the organization.

+ Serve as the subject matter expert and provide direct consultation and customer support to units on transaction controls, reconciliation and compliance issues.

+ Strengthen financial accountability by designing, delivering, and continuously improving training programs for cardholders and managers.

Personnel Budget Management

+ Oversee Advancement’s multi-million-dollar personnel budget, ensuring accuracy of Workday records and reconciliation with internal databases.

+ Partner with UW Central Offices and Advancement’ teams such as Finance and People and Culture to evaluate salary actions, including merit increases, reclassifications, promotions and transfers.

+ Independently interpret and apply HR and payroll policies to ensure compliance across all personnel-related transactions.

+ Conduct analyses of salary trends, payroll adjustments and budget impacts.Provide leadership with data-driven recommendations for planning and budgeting efforts.

+ Manage payroll operations for all Advancement employees, ensuring timely andaccurate processing incompliance with UW standards.

+ Develop and deliver employee training on Workday payroll and time/absence processes.

Financial Analysis and Reporting

+ Conduct complex financial analyses,providing actionable insights on operational expenses, payroll and fund allocations.

+ Advise leadership on strategic financial decisions by interpreting UW fiscal policies, identifyingrisks and recommending corrective actions.

+ Develop, implement and refine fiscal reporting and tracking systemsto meet evolving business needs.

+ Prepare and present professional-level reports for internal and external audiences.

+ Analyze budget changes and long-term trends, offering recommendations on programmatic impacts.

+ Lead feasibility analyses for proposed initiatives and special projects, ensuring alignment with financial policies and institutional priorities.

+ Serve as an expert resource to Advancement leadership and staff in interpreting and applying financial rules, regulations and policies.

Other Duties

+ Lead change management initiatives in Finance, assessing business needs, designing solutions and communicating recommendations to leadership.

+ Provide project management for special initiatives, including scoping, goal-setting, resource planning, milestone tracking and stakeholder engagement.

+ Serve as a representative on cross-functional teams, advancing Finance team goals and broader organizational priorities.

+ Recommend and implement process improvements to streamline systems, strengthen compliance and enhance efficiency.

Minimum** **Requirement** **s** **:

Bachelor's degree and two years of experience in business administration, finance, budget administration, data analysis or related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

What You Bring** **:

+ Proven ability to collaborate effectively with internal and external stakeholdersand cross-functional teams.

+ Demonstrated ability to buildtrusted and collaborative relationships across teams and with stakeholders.

+ Strong written and verbal communication skills, including the ability to tailor messaging in orderto convey complex financial information.

+ Adaptability and openness to change, with a willingness to embrace new practices, respond to evolving business needs, and explore innovative approaches to problem-solving.

+ Excellent organizational and time management skills, includingthe ability to prioritize tasks and manage multiple concurrent projects efficiently.

What You Can Expect** **:

+ Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions.

**\#** UWUAJOBS

Compensation, Benefits and Position Details

Pay Range Minimum:

$64,008.00 annual

Pay Range Maximum:

$70,008.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.