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**FULL-TIME** Full-time

**LOCATION** CA

JOB SUMMARY

The Senior Payroll Analyst has primary responsibility to audit payroll activities and handle daily check printing and reconciliation. The Senior Payroll Analyst is accountable for payroll wage reconciliations, tax activities including reporting and payments, form W-2 processing, and compliance with local, state and federal regulation requirements. This position also manages the garnishment, 401k reconciliation, relocation and expense allowance processes. The Senior Payroll Analyst will also serve as a back-up for processing the payroll when the primary person is not able due to scheduling and vacations.

ESSENTIAL DUTIES & RESPONSIBILTIES

1. Process Payroll

* Complete Payroll Audits as needed.

* Review and approve payroll files.

* Review Payroll Trend Analysis and validate payroll totals for approval by Management.

* Download all required reporting after acceptance of the payroll.

* Reconcile payroll activities for gross to net and taxation to ensure accuracy of the payroll.

* Provide all required reporting from the payroll process to other departments (e.g. Treasury and Accounting) and work with them to resolve any questions or issues related to the payroll process.

* Coordinate responses to inquiries from management and accounting personnel.

* Complete and manage all set-ups of the payroll calendar in the payroll processing system.

* Coordinates the adjustment of the payroll calendar as needed to ensure proper processing of off-cycle checks.

* Maintain and produce annual payroll transmission calendar and communicate to all who need it.

* Manage the mapping of payroll to accounting GL.

* Support Accounting with payroll related GL questions or changes to GL set-up.

* Run Payroll Process as needed when primary person is not available.

* Manage the check distribution process ensuring that all clubs are set-up with ADP and Fed Ex for shipping

2. Manage Payroll Tax Processing

* Prepare miscellaneous tax returns and payments as required, including payments to Hawaii, Nevada, New York and Washington.

* Coordinate the establishment of tax accounts and address all correspondence with the payroll tax service provider and research inquires received from federal, state, and local taxing entities.

* Complete and analyze wage and tax reconciliation reports and review for all federal, state, and local entities.

* Review and generate any tax adjustments and amendments with ADP for individual tax issues throughout the year. Process any required refunds.

* Process reversal and re-posting of checks to adjust taxes as needed.

* Review multi-jurisdiction employees for accuracy of tax withholding in compliance with state and local tax regulations.

* Provide FUTA reporting to Accounting for accrual adjustments monthly.

* Complete quarterly tax reconciliation of filed taxes to payroll reports for validation of the accuracy of filed tax returns.

* Complete bi-weekly review of state and local taxes.

3. Manage Other Payroll Processes

* Print Manual Checks daily and ensure Positive Pay is processed with the bank.

* Provide 401k balancing totals to Benefits Team and vendor. Respond to issues with 401k reconciliation to vendor totals.

* Analyze and reconcile the garnishment process to ensure adherence with federal, state and local regulations.

* Work with Payroll Specialists to ensure all garnishments are entered timely and are reviewed as needed.

* Provide payroll data to Helping Hand Foundation Admin Manager.

* Work with HHF Admin Manager to ensure all deductions for HHF are reconciled and any issues are addressed.

* Coordinate with Accounts Payable team to receive and process all gross-ups throughout the year.

* Process any relocation adjustments for team members.

* Manage pay for employees on Leave of Absence, including the integration of pay with CA EDD.

* Process Deductions in Arrears. Review balance of employees with deductions in arrears and validate payroll deductions for prior balances.

* Work with Benefits team to track and process manual payments made by employees with deductions in arrears.

* Process salary prorates for new hires and unpaid time off.

* Manage Severance Continuation and Lump Sum Pay.

* Support Payroll Specialists with preparing work products for daily processing. 30%

4. Other Payroll Responsibilities

* Provide quarterly and annual reporting, including but not limited to multi-worksite reporting and workers' compensation.

* Assist in gathering data for all audits pertaining to wages, taxes and benefits.

* Display and provide excellent customer service and communicate professionally.

* Assist with special projects.

* Support sorting, scanning and processing of payroll mail.

ORGANIZATION RELATIONSHIPS

The Senior Payroll Analyst reports to the Sr. Payroll Manager. This position communicates with the Accounting, Treasury and Tax departments regarding banking, tax and general ledger issues. This position works closely with the payroll service provider (ADP) for the processing of payroll and regarding tax deposits, reporting, and other issues. The Senior Payroll Analyst must work closely within the Payroll Department (at all levels) to ensure the successful transmission of payroll. This position has no direct reports.

REQUIRED QUALIFICATIONS

Knowledge, Skills & Abilities

* Strong Microsoft Office skills, including Word, Excel and Outlook.

* Thorough understanding of payroll tax preparation and reconciliation.

Minimum Educational Level/Certifications

* Bachelor's degree in accounting, finance, or related field or equivalent work experience.

Minimum Work Experience and Qualifications

* 4+ years of professional work experience in payroll administration for a large sized, multi-state organization.

* Experience working a multi-location service environment.

* Experience with a tax filing service bureau or with tax filing responsibilities in an in-house environment.

* Experience with general ledger interfaces for payroll systems.

* Experience in administering, configuring, and using payroll reporting systems.

* Experience processing payroll for 5,000+ employees per pay period.

Physical Demands/ Environmental Conditions

* Must work on a computer for extended periods of time.

* Light physical effort required on occasion.

Travel Requirement

* Travel is not a requirement for this position.

PREFERRED QUALIFICATIONS

Educational Level/Certifications

* Payroll Certifications

* Certified Public Accountant (CPA)

Work Experience and Qualification

* Experience with ADP Vantage.

* Experience with Workforce Manager.

* Experience Microsoft Access.

Disclaimers

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. This job may be reviewed as duties and responsibilities change with business necessity.

COMPLIANCE & INTEGRITY: Consistently supports compliance and Workplace Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licensure requirements (if applicable), and 24 Hour Fitness' policies and procedures.

All Directors, Managers and Supervisors are accountable for communication, implementation, enforcement, monitoring and oversight of compliance policies and practices in their departments.

SERVICE & QUALITY: In addition to defined technical requirements, accountable for consistently demonstrating service behaviors and principles defined by 24 Hour Fitness as well as specific departmental/organizational initiatives. Also accountable for consistently demonstrating the knowledge, skills, abilities, and behaviors necessary to provide superior and culturally sensitive service to member and team members, contracted providers and vendors.

WORKPLACE SAFETY: In addition to defined working conditions and physical requirements, employees are accountable for working safely; following established policies & procedures; and reporting all injuries and hazards to their supervisor immediately.

Supervisors and Managers are accountable for ensuring the safety performance of employees; applying consistent practices in compliance with federal, state and local regulations; providing guidance to maintain a safe and healthy work environment.

Benefits Summary

24 Hour Fitness offers benefit programs designed to meet the diverse needs of all team members, including health coverage, as well as Company paid benefits that are automatically provided at no cost, such as group life and accident insurance. There are eligibility requirements for each plan based on your position, hire and/or service date and your average hours worked. Benefit eligible team members may also accrue vacation hours. All 24 Hour Team members, and their eligible dependents, receive a complimentary membership.

Compensation Summary

**All Employees:** Free Club Membership, Employee Assistance Program (EAP), Basic Group Live and AD&D Insurance ($10,000), and 401k Savings and Investment Plan.

**Average of 30 hours or more per week:** Medical/Dental/Vision Benefits, Paid Time Off, and Sickness Benefits (in addition to the above).

Actual offer may vary from posted hiring range based on location, work experience, and/or education.

Salary range will vary based on geography of the applicant.

Pay Range for Los Angeles, Orange County and Seattle: $84,065.00-$105,110.00 (Exempt), $40.42-$50.53 (Non-Exempt)

Pay Range for Bay Area (California) & New York City (incl. New Jersey): $87,720.00-$109,680.00 (Exempt), $42.17-$52.73 (Non-Exempt)

Pay Range for San Diego & Carlsbad (California) and all other locations: $78,948.00-$98,712.00 (Exempt), $37.96-$47.46 (Non-Exempt)

**FUNCTIONAL GROUP** Finance and Accounting