"Alerted.org

Working Title: Office Manager

Job Class: Office and Administrative Specialist, Senior

Agency: MN Department of Natural Resources

+ **Job ID** : 89299

+ **Location** : Grand Rapids

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 10/14/2025

+ **Closing Date** : 10/20/2025

+ **Hiring Agency/Seniority Unit** : Department of Natural Resources

+ **Division/Unit** : Forestry

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Forestry Resource Assessment

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The division of Forestry is seeking to hire one (1) Office & Admin Specialist Senior located in Grand Rapids, MN at the Grand Rapids Resource Assessment Program. The Resource Assessment Program conducts natural resource field inventory, aerial photography acquisition, and Geospatial data processing and analysis for both internal and external customers. This position provides administrative support to the Resource Assessment program.

Normal working hours are from 8:00 a.m. to 4:30 p.m. but are subject to change based on work needs. Hours of work may include weekends, evenings and holidays.

Duties include:

+ Provide operations support; develop, implement and maintain office procedures and work systems to resolve existing problems or to respond to new systems or policies.

+ Prepare and maintains multiple budgets, payroll, procurement, human resource and other record systems to ensure accuracy of data and conformance with statutes and policies.

+ Process all accounts payables/receivables.

+ Prepare and manage all budget and fiscal activities including requisitioning and creating encumbrances for each budget year using the Statewide Accounting System.

+ Administer and reconcile all procurement activity for operations each month so that purchase transactions and payments are in a timely manner and in accordance with statute and policy.

+ Develop internal deadlines for submission of paperwork, completion of daily work and completion of special assignments.

+ Educate co-workers, interns, and seasonal staff in specific tasks and procedures to improve and maintain performance levels.

+ Maintain office filing system.

+ Provide work direction and technical assistance to other staff, students, volunteers, and residents.

+ Provide customers with efficient and personal service through answering questions, offering information, and directing inquiries to appropriate personnel.

+ Provide scheduling and logistics support for meetings, interviews and other events.

+ Maintains office supply inventory and ordering supplies.

Minimum Qualifications

+ Mathematic and accounting skills sufficient to review, track, analyze, prepare financial summaries/reports resolve discrepancies, provide corrective actions and maintain complete and accurate financial records.

+ Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, and current.

+ Skill in Using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.

+ Customer service and communication skills sufficient to respond promptly, professionally, and accurately with internal and external customers.

+ Organizational and time management skills sufficient to prioritize workload, meet required deadlines, initiate and follow-up on activities independently.

+ Interpersonal skills sufficient to work with a variety of internal and external customers on a broad range of tasks and responsibilities.

+ Proofreading/editing skills sufficient to ensure accuracy of written materials.

+ Spreadsheet and database skills sufficient to accurately enter data, retrieve information, manage data, and generate reports.

+ Knowledge of general office equipment including two-way radio systems and pagers, copiers, phone system, personal computer, printers, scanners, postage machine, etc. sufficient to maintain and use and provide direction.

+ Leadwork skills sufficient to provide direction in administrative procedures and/or office functions.

Preferred Qualifications

+ Three or more years of experience as an office administrative assistant or office admin manager.

+ Knowledge of the Division of Forestry program guidelines

+ Knowledge of the functions of each division of the DNR.

+ Advanced experience using Microsoft Outlook, Word, Access, Excel (including pivot tables, charts, macros); DNR SWIFT and Wires applications.

+ Experience using Microsoft power platform suite of tools, including Microsoft Power Apps, Microsoft Power Automate, and Microsoft Power BI

+ Knowledge of state budgeting, procurement and invoicing processes and procedures sufficient to prepare and interpret fiscal records and reports, analyze account balances and budgets, receipt invoices

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

+ Conflict of Interest Review

+ Criminal History Check

+ Education Verification

+ Employment Reference / Records Check

+ License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.