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Job Details

Job ID: 5405375

Job Description

General statement of duties and responsibilities:

Under general supervision, performs complex duties related to the contract execution process.

Duties and Responsibilities:

+ Coordinate the preparation and distribution of bid documents to interested parties.

+ Coordinate the compilation of specifications information from various department heads, to formulate a complete and accurate bid specification package.

+ With the input of subject matter experts and more experienced Project Directors, Project Managers, Assistant Director of Engineering, Procurement Manager, and Assistant Director of Finance, input, edit and compile technical specifications and terms/conditions for the acquisition of goods, services, and professional services; Prepares procurement documents (i.e. IFBs, RFPs, Contracts, Amendments, Renewals, Change Orders, etc.)

+ Coordinates, with the requesting department, the development of timelines and schedules for all bids and proposals.

+ Facilitates the copying, mailing, and distributing of bid packages to vendors and other interested parties.

+ Prepares, schedules, and electronically transmits a notice of advertisement for timely publication in the City Record and Commonwealth of Massachusetts Goods and Services or Central Register Bulletin.

+ Maintains mailing file and central record of all bids currently in process.

+ Maintains database, by commodity, of all interested parties who have requested participation in future Facilities Department procurement activities.

+ May support with the approval and processing of BAIS workflow approval and assist procurement/project managers with the unit's day-to-day operations.

+ Assists the Procurement Manager in updating, preparing, scanning, and distributing contract forms, typing award letters, and completing t documents electronically and manually.

+ Performs related duties of a similar nature, as requested by the procurement manager, which are commensurate with job classification.

Required Qualifcations:

+ High School diploma or equivalency

+ Minimum 4 years of experience in public sector procurement

+ Proficient in word processing, email, and database programs

+ Working knowledge and experience in the current financial system

+ Familiarity with the City of Boston contracting process

+ City of Boston Residency

Preferred Qualifications:

+ Knowledgeable on the Massachusetts Procurement Laws (Ch. 30B, Ch.149, Ch.30-39M, Ch. 7C)

Terms: Guild, Grade 31

Please refer to the Salary Compensation section on the Career Site for more information on compensation. Salaries are listed by Union and Grade/Step.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate on the basis of race, color, age, criminal record, physical or mental disability, pregnancy or pregnancy-related conditions, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics, natural or protective hairstyle, military status, immigration status, English language proficiency, or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process, please contact the Accommodations Unit at [email protected] .

Position Type: Central Office

Job Categories:

Support Staff, Accounting/Bookkeeping

Job Requirements

Citizenship, residency or work visa required

Contact Information

Boston Public Schools, Office of Human Resources

2300 Washington Street

Roxbury, Massachusetts 02119

Email: [email protected]